Custom Mechanical Solutions · 1 week ago
Project Coordinator
United States
Full-time
Remote
Entry Level
$60K/yr - $75K/yr
2+ years expCustom Mechanical Solutions delivers energy-efficient HVAC systems across the Pacific Northwest, focusing on quality and sustainability. The Project Coordinator role involves assisting Technical Project Managers with tracking and updating project details for large scale HVAC projects, while ensuring customer satisfaction and project milestones are met.
ConstructionConsulting
Responsibilities
Ability to support East coast and West coast projects as required including but not limited to project calls and site visits
Establishing a professional relationship with National Account Customer
Understanding key stakeholder roles and their responsibilities
Plan and manage team goals, project schedules and new information
Communicating with customers and their representatives; including building owners, mechanical contractors, other trades, subcontractors, and field staff
Assist with coordination of onsite equipment delivery specifics
Supervise current projects and coordinate all team members to keep workflow on track
Aiding the project management team with gathering requested documentation from our customers (equipment manuals, spare parts, and filter lists)
Track and ensure timely invoicing of projects
Assist with monitoring and tracking job costs for accurate reporting
Attend and provide feedback as required on project specific contractor meetings
Interfacing between multiple players to maintain project milestone date accuracy
Attending regular internal and external meetings to provide updates and feedback as required
Contributing to the building of processes and procedures for new accounts
Visit jobsites and factories to gain a better understanding of our equipment, industry, and customer
Shadow project managers and participates in CMS provided training classes
Opportunity to be a part of a growing new team and assist with setting standards and implementing, streamlining, and creating new processes
Advancement opportunities
Qualification
Required
Minimum of two (2) years administrative experience in high volume, fast paced and high pressure work environment
HVAC and/or construction related experience a plus
Exceptional written and verbal communications skills
Ability and willingness to communicate in a clear, concise, and diplomatic manner
Outstanding attention to detail
Willingness to collaborate in a team setting
Excellent organizational skills
Ability to develop and maintain deep customer and stakeholder relationships based on trust
Passionate about helping customers achieve success
Continually strive to improve understanding of customers to provide first-class customer service
Benefits
Medical
Dental
Vision
Paid time off
Retirement options
Company
Custom Mechanical Solutions
Custom Mechanical Solutions is a commercial and industrial mechanical equipment representative company.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase