City of Boise ยท 18 hours ago
Administrative Assistant III- Police
Boise, ID
Full-time
Onsite
Mid Level
4+ years expCity of Boise is dedicated to public safety and is seeking an Administrative Assistant III to support police operations through exceptional customer service and administrative expertise. This role involves managing sensitive records, providing logistical support during critical incidents, and ensuring effective communication with various stakeholders.
Government Administration
No H1B
U.S. Citizen Only
Responsibilities
Handles complex issues and problems and refers only the most complex issues to higher-level staff. Is capable of performing all duties of an Administrative Assistant I and II and provides leadership, coaching, and/or mentoring to a subordinate group, as needed
Provides administrative and operational support to police units, including preparing, maintaining, and organizing case files, records, reports, correspondence, and databases. Assists with updates to systems such as RMS, evidence and video management platforms, and other department tools, and tracks unit statistics and dashboards
Supports departmental processes such as supply management, purchasing, permitting, billing, restitution, property disposition, and medical or records release requests. Coordinates inventory and distribution of forms, supplies, and equipment for on-site and off-site facilities
Provides logistical and clerical support during critical incidents, special operations, emergency operations, and community safety initiatives, including staffing support roles, maintaining documentation, and assisting with notifications
Serves as a point of contact for inquiries, notifications, referrals, and requests from internal staff, outside agencies, courts, and community partners. Ensures timely communication and follow-up
Assists with scheduling, coordinating, and documenting meetings, training, ride-alongs, special events, and other departmental activities. Supports planning and logistics for department programs and initiatives
Performs other administrative duties in support of department leadership and personnel, as assigned
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time
Qualification
Required
High school diploma or equivalent and four years of experience supporting senior management with administrative and operational support duties
General business office practices and procedures; standard office equipment; and Microsoft Office applications
Understand and comply with rules, regulations, and policies
Anticipate the needs of the department through the administrative assistant lens
Identify and communicate potential process improvements
Demonstrate accuracy, attention to detail and organizational skills
Maintain confidentiality with sensitive information and documents
Complete assignments in a timely fashion
Maintain prompt and regular attendance
Communicate effectively in the English language at a level necessary for efficient job performance
Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation
Individuals must be capable of operating vehicles safely and have an acceptable driving record
Valid state-issued driver's license
Preferred
Five years of directly related administrative assistant work experience
One year of experience providing clerical and administrative support to senior-level management in a public safety environment
Advanced knowledge of Microsoft Office applications
Benefits
ZERO premium medical coverage option for you and your family
PERSI retirement benefits plus 401(k)/457b with employer match
10 hours vacation per month (increases with tenure) + 12 paid holidays + 8 hours sick leave per month
10 weeks Parental Leave
Up to $500 annual WellBeing incentive
Tuition reimbursement and free local bus pass
Basic Life and Long Term Disability insurance at no cost
Company
City of Boise
At the City of Boise, we are dedicated to creating a city for everyone.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Alexandra Winkler
Chief Information Officer
Ashton Hadley, SHRM-CP
Human Resources Business Partner
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