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PRA Business Events · 2 days ago

Event Manager

Boston, MA 02110, USA

Full-time

Hybrid

Entry, Mid Level

$70K/yr - $80K/yr

2+ years exp

PRA Business Events is a market-leading business event management firm that collaborates with clients to create unique experiences. The Event Manager role involves supporting sales, proposal development, and event production while managing client relationships and ensuring successful event execution.

ConsumerEvent ManagementEvents

Responsibilities

Sales Functions

Salesforce entry and maintenance including revenue, gross profit, and probability updates

All aspects of client account management and communication

Facilitate client discovery and lead qualifying calls

Generate and maintain Proposal Request Form

Plan and attend site visits as needed

Proposal review with client

Generate Program Services Agreement and all necessary addendums

Proposal Development Functions:

Develop client proposal and edit as needed until finalization

Supplier outreach for availability, pricing, etc

Generate and maintain Program Financials, including costing, client invoicing, etc

Operations Function:

Schedule planning visit as required

All aspects of supplier/venue management including negotiations and contracting

Develop on-site Staffing Plan

Create Program Production Packet and distribute to staff as required

Manage all aspects of Supplier Invoicing including generation and system input for processing

Organize, schedule and attend Pre-Convention Meetings (Precons)

Manage all aspects of onsite execution, including hotel communication

Submit any outstanding supplier invoices for processing

PPE survey sent to client

Qualification

Event ManagementClient Account ManagementProposal DevelopmentSalesforceSupplier ManagementMultitaskingLocal Venue KnowledgeInterpersonal SkillsCommunication Skills

Required

Bachelor's degree, or equivalent relevant experience, or a combination thereof

2 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs with DMC, corporate incentive travel, hospitality, or related experience highly preferred

Excellent interpersonal and communication skills

Ability to analyze and interpret client proposal requirements, contracts, financial reports, and other legal documents

Ability to effectively present information and respond to questions from clients, supplier partners, and hoteliers

Ability to multitask and work on multiple programs with different deadlines

Ability to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier/partner

Working knowledge of attractions, hotels, parks, venues and supplier/partners in the local area and ability to locate and vet new venues and supplier/partners

Must be able to work flexible hours including weekends, evenings and holidays

Must currently live in the Boston area