Akron Public Schools · 1 month ago
Secretary III - Anticipated Openings
Akron, OH
Full-time
Onsite
Mid Level
$39K/yr - $39K/yr
3+ years expAkron Public Schools is seeking a Secretary III for advanced office support work. The role involves providing complex office support for administrative or school offices, coordinating work among office personnel, and managing various tasks such as document preparation, meeting arrangements, and student services.
BroadcastingMedia and EntertainmentPublishing
Responsibilities
Transcribes data using electronic equipment
Operates a variety of modern office equipment such as personal computer with standard and customized business software, printer, photocopier, facsimile, intercom PA system, security buzzer, scanner and calculator to perform various aspects of the work
Composes and/or types and proofs office correspondence such as letters, memos, forms reports, bulletins, mailings, facsimiles, time sheets, building permits, attendance cards, teacher lists, graduation and class lists, etc
Greets visitors, screens and routes telephone calls, takes messages and provides general information to callers and visitors and answers routine questions or inquiries
Sets up meetings, including contacting participants, reserving meeting rooms and audio-visual equipment, preparing or overseeing preparation of materials for meeting
Performs student services tasks such as enrollment and withdrawal of students using the computer network system
Prepares supporting documents for student discipline referrals
Serves as the school treasurer if assigned to an elementary school
Attends Open House, interim/report card pickup sessions, Parent/Teacher conference night, graduation, and other school events outside of normal work hours, if assigned to a school
Provides assistance to parent and student organizations and serves as liaison with parents, community and inter-agency personnel and provides pertinent information to staff and public
Makes travel arrangements for supervisor(s) as needed
Types purchase requisitions, travel requests, Board Recommendations, etc
Uses a computer, software, and printer to accomplish complex word processing, database, spreadsheet, and presentation tasks as required
Establishes and maintains all records, systems and procedures necessary to the office administration of a major program or project
Maintains school master calendar and coordinates activities for use of building and processing building permits
Maintains visitor registration book
Researches and queries records and databases and prepares statistical and summary reports as needed or requested
Researches and compiles background data necessary to complete work and assist staff members
Orders office supplies and maintains supply inventories and records
Completes school/department payroll and distributes appropriate attendance forms
Monitors budgets and may be clerk/custodian of funds
Reconciles, verifies, documents and prepares payroll forms and records
Verifies accuracy and completeness of records, invoices, vouchers, forms, applications, budgets, proposals, reports and correspondence
Orients substitutes
Coordinates special program events
Delegates and coordinates work of office assistants/or other office support staff in the department
Processes daily mail as needed
Exercises organizational and time management skills to complete tasks
Attends meetings and in-services as required
Promotes customer service by personal appearance, attitude and conversation
Promotes good safety practices and procedures
Maintains respect for confidential information
Coordinates maintenance and repair of office equipment
Maintains distribution schedule of bulletins and reports
Maintains knowledge of specific program area and Akron Public Schools' policies and procedures
Travels locally and outside of district as required
Performs related work as required
Qualification
Required
Graduation from an accredited high school or G.E.D
A minimum of three years of experience in responsible office support work
Considerable knowledge of modern office practices and procedures and the operation of standard office equipment
Considerable knowledge of business English, including spelling, punctuation and grammar
Considerable knowledge of document format construction
Considerable knowledge of the use of personal computers and related software to perform office support work
Knowledge of Akron Public Schools' rules, regulations procedures and functions
Skill in carrying out basic mathematical calculations and in formatting and presenting standard statistical data
Skill in establishing and maintaining manual and computerized file, database and spreadsheet systems
Skill in the use of modern office equipment for purposes of communicating, duplicating, data entry and retrieval, and word processing
Skill in composing and preparing business letters, reports, and other documents using proper spelling, grammar, punctuation and format construction
Skill in establishing and maintaining effective working relationships with other persons
Skill in accurately sorting, organizing and filing documents and data alphabetically, chronologically and numerically
Skill in communicating ideas and directions clearly and effectively both orally and in writing
Ability to type at a speed and accuracy level determined at the time of examination
Ability to plan, assign and coordinate the office support activity of other employees
Ability to anticipate and prepare materials needed for meetings, procedures, and events
Ability to prioritize, organize, time manage and problem solve office support activities
Ability to develop, design and implement office activity procedures and operations
Ability to follow oral and written instructions
Ability to perform a wide variety of tasks concurrently with constant interruptions
Company
Akron Public Schools
The mission of Akron Public Schools is to ensure that each student in our diverse population reaches their fullest potential in a safe and affirming environment.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Darlene A. Shuler
Middle School Partner Liaison
Tamea R. Caver, Ph.D.
CAO/Assistant Superintendent
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