Apply on Employer Site

Orange County Public Schools · 1 day ago

EXECUTIVE ASST

Orlando, FL

Full-time

Onsite

Mid, Senior Level

5+ years exp

Orange County Public Schools is a school district in Florida, and they are seeking an Executive Assistant to provide administrative support to senior level management. The role involves managing office operations, coordinating schedules, and ensuring effective communication within the district.

EducationHigher EducationPrimary EducationSecondary Education

H1B Sponsor Likely

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light

Coordinates and prioritizes work plans with senior management; schedules daily, weekly, monthly meetings and appointments, adjusts work plans to meet unscheduled events

Initiates critical thinking in problem solving and decision making, as necessary and exercises good judgment in resolving customer service issues

Serves as office lead to clerical/secretarial staff through the establishing and implementing of office procedures; conducting meetings with support staff and coordinating staff schedules to ensure office coverage

Answers the telephone and screens calls; responds to emergency calls from departments/community; takes/relays messages or directs calls to appropriate personnel

Prepares various forms and documentation upon request; may include researching data for the administrator through the Internet or other resources

Maintains a filing system for records, reports and other documents

Maintains, files, prepares, and transcribes correspondence, obtains appropriate signature where necessary

Maintains departmental budgets including but not limited to preparation, analysis and research as needed

Maintains property inventory records; assists in the selection of new equipment and furniture; coordinates equipment maintenance and files contracts

Maintains office supplies inventory records; orders office supplies as necessary

Sorts and distributes incoming mail; prepares outgoing mail with necessary postage; sends and receives e-mail, may respond, as needed, on behalf of the administrator

Processes payroll and purchase orders for department using a mainframe for human resource, payroll, or other applications

Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs

Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, copy machine, or fax

Ensures all outgoing and incoming communications are accurate, timely and appropriately distributed

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position

Responsible for timely and accurate information they maintain as part of their job responsibilities

Qualification

Administrative supportCustomer serviceBookkeepingTechnical word processingReport preparationPowerPoint presentationsData analysisCritical thinkingProblem solvingTeam leadershipCommunication skills

Required

Associate's degree with course work emphasis in secretarial science

Minimum five (5) years previous experience and/or training that includes bookkeeping, secretarial, and customer service

Ability to review, classify, categorize, prioritize, and/or analyze data and/or information

Ability to apply principles of persuasion and/or influence

Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions

Ability to utilize a wide variety of reference and descriptive data and information

Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs

Ability to apply principles of rational systems

Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form

Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives

Ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria

Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds)

Ability to perform tasks that may involve extended periods of time at a keyboard or work station

Some tasks require visual perception and discrimination

Some tasks require oral communications ability

Tasks are regularly performed without exposure to adverse environmental conditions

Company

Orange County Public Schools

Glassdoor3.3

Orange County Public Schools is a urban district school.

Founded in 1869

Orlando, Florida, USA

10001+ employees

https://ocps.net

H1B Sponsorship

Orange County Public Schools has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2022 (1)

2021 (1)