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Yellow Brick Road Early Childhood Development Center · 4 days ago

Senior Accountant

Twin Cities Area

Full-time

Onsite

Mid, Senior Level

$75K/yr - $85K/yr

4+ years exp

Yellow Brick Road Early Childhood Development Center is seeking a Senior Accountant to manage the entire accounting cycle. The role involves overseeing financial transactions, coordinating monthly closes, and ensuring compliance with accounting principles while collaborating with various departments to support the financial health of the organization.

Education

Responsibilities

Maintain overall close calendar and coordinate with other departments on due dates and deliverables. Advise on any issues that impact timing of the close

Tracking and booking all recurring journal entries. Whenever possible, these journal entries booked prior to Day 1 of the month end close

Analyze trends in revenue, labor costs, school utilization, and operational metrics to identify risks and opportunities

After payroll, office occupancy is the most significant expense of the business. Review of leases for any rent escalation and county statements for adjustment of property tax accrual

Completion of all balance sheet reconciliations

Download ledger reports from Line Leader (practice management system). Creation of monthly revenue workbook for each school

Complete monthly journal entries – reflecting accruals for deferred revenue based on timing of month-end and the billing cycle for days covered

Review and reconciliation of accounts receivable (workbook versus ledger) and related allowance for doubtful accounts

Subsidy accrual entries for CCAP and CCA for activity in all states. Currently Yellow Brick Road operates in Minnesota, Iowa and Nebraska

Payroll is paid twice a month – the 8th of the month and the 23rd of the month. Coordinate with HR director on overall timeline and any changes to due dates based on holidays and weekends

Verify employee expense reimbursement activity and garnishments activity. Share details with HR to be included in the upcoming payroll cycle

Review of semi-monthly payroll reports from Paylocity and overall payroll reconciliation review

Upload activity from Paylocity and post payroll journal entries to the general ledger. Update mapping as necessary for any new locations or payroll codes

Oversee Bill Pay Process (majority ACH/some checks). Cashflow workbooks maintained - these workbooks are the foundation of twice a month meeting with CFO

Supervise AP Specialist who is responsible for the day-to-day activity, including setting up new vendors and resolving any vendor issue

Manage the system interfaces (bank, credit cards, daily feeds) that support the AP reconciliation, matching and coding of transactions. Delegate to AP Specialist whenever possible

Verify all invoices have been received for the month. Book accruals as needed and follow up with vendor for any missing invoices

Expense management / software training as necessary for the organization

Monitor budget performance, analyze variances, and provide actionable insights

Automate reporting processes to improve efficiency and accuracy of reporting

Leverage systems (e.g., Paylocity, Line Leader, ERP and other internal financial tools) to improve data integrity and reporting

Preliminary review of monthly financials with CFO

Director Scorecard, Dashboard reporting and KPIs – review of information and distribution to Regional Directors and Executive Team

Reconcile A/R sub system to general ledger for each school location

Meet with Family Accounts to review past due accounts, discussions with families and potential forwarding of accounts to a collection agency

Deposit tracking and review of all non-family payments outside of Line Leader (practice operating system)

Using the aging reports from the Line Leader, record the allowance for doubtful accounts estimate to bring A/R to the expected net realizable balance on a school-by-school basis

Daily reconciliation of activity of multiple bank account. Direct interface of checking accounts exists with the ERP. Primarily oversight of AP Specialist in this aspect

All other accounts (credit card, charge accounts, clearing accounts) require download from core system and then reconciliation in ERP

Monthly bank reconciliation completed as part of month end

Annual issuance of 1099s to select vendors and filing of 1099 documents with the Internal Revenue Service

Maintain Vendor Profile and Compliance Reporting

Obtain a W-9 for any new vendor added to the Company

Support to External Auditors for Annual Financial Audit as required

Manage storage of contracts and review of key dates (renewal and escalation clauses)

Qualification

Accounting principlesFinancial reportingExcel proficiencyLeadership skillsProblem-solving skillsVendor managementMulti-site operations experienceCommunication skillsCollaboration skills