Northwestern University · 19 hours ago
Bands Assistant
Evanston, IL
Full-time
Onsite
Entry Level
$26.06/hr - $27.58/hr
2+ years expNorthwestern University is seeking a Bands Assistant to provide administrative support and operational functions for the Bienen School of Music Office of Bands. The role involves managing events, financial operations, and coordinating with faculty and student staff to support the Bands program effectively.
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Responsibilities
Works collaboratively with various stakeholders to manage, coordinate, and execute all activities of the NU Bands
Serves as administrative assistant for the Office of Bands, working closely with the Director of Bands, Associate Director of Bands, and Marching Band Director; represents office at meetings, as assigned; serves as liaison between bands, as well other ensembles, faculty and administrative offices; coordinates and facilitates NU Bands faculty/staff meetings
Manages communications and student staffing for the band office
Provides varied administrative functions that include preparation of correspondence and communications, organization of files, photocopying, preparation and analysis of reports
Serves as primary contact for Bienen School staff and faculty to coordinate ensemble collaborations and conducting and ensemble program matters
Supports the academic and curricular needs of faculty
Assists faculty with the materials necessary to support their courses, including management of course Canvas pages, rosters, teaching materials, and the preparation and submission of student grades
In partnership with faculty and GAs assigned to each ensemble, manages ensemble personnel, auditions, placements, part assignments, and communications
Establishes workflow and timelines for all NU Bands events, and manages progress of projects as they occur throughout the year
Plans and manages the NU Bands event calendar, including rehearsals, concerts, master classes, and other activities
Coordinates office calendar including registration and travel for faculty and guests
Coordinates events which may include scheduling rooms and/or guest speakers and arranging for routine materials and technology
Manages Bands rehearsal calendar, including rehearsal and performance times and spaces through the Concert Management Office
Coordinates logistical requirements needed to set-up, operate and fulfill all band activities in a timely manner (including classes, rehearsals, concerts, auditions, performances and band personnel/instrumentation at both on-site and off-site venues)
Advises ensemble directors and venue staff regarding performance plans and needs
Manages resources and student staff who assist in executing these responsibilities
Facilitates invitations and complimentary tickets for special guests at performances
Manages budgets, purchasing, reimbursements, contracting, honorarium payments, and student appointments for the NU Bands and relating to instrumental ensemble rehearsals, performances, tours, travel, artist residencies, and other events
Prepares forms; processes expenses, purchases and reimbursements, including guest honoraria
Assists with the procurement of music
Assists with the preparation of bands annual budget submissions to School administration; manages and monitors expenditures of annual budget allocation; works closely with the Office of the Associate Dean for Administration, Finance and Planning to oversee budget
Coordinates with Bienen School marketing and events staff to manage social media pages for NU Bands, including capturing content, making posts, creating events, and placing ads
May assist faculty and/or staff in updating their University websites
Coordinates marketing and technical information with the Bienen School Concert Management Office staff
Performs other duties as assigned
Qualification
Required
A high school diploma or its equivalent along with two years of administrative support experience is required, preferably in a university setting
Self-directed individual with demonstrated initiative and ability to work independent of close supervision
Collegiality: Being helpful, respectful, approachable, and team oriented, building strong working relationships and a positive work environment
Computer Proficiency: Successfully uses multiple programs independently. Software may include Microsoft Office, applications such as PowerPoint, Word, Excel, and Access, email, web browsers, and PeopleSoft
Communication-Oral and Written: Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar
Creativity: Explores alternatives to existing products and services; identifies opportunities to improve procedures and practices; shows imagination
Dependability: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly
Efficiency: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly
Financial Management: Manages financial assets responsibly with a focus on cost effectiveness and productivity
Multi-Tasking: Demonstrates ability to work on multiple projects simultaneously
Preferred
Bachelor's degree, preferably in instrumental music
Two years or more of related professional experience
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-11
Digital Journal
2026-01-11
2026-01-09
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