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Florida Gulf Coast University · 9 hours ago

Administrative Assistant I

Fort Myers, FL

Full-time

Onsite

Mid, Senior Level

6+ years exp

Florida Gulf Coast University is seeking an Administrative Assistant I to provide administrative support to the Associate Deans of the College of Arts and Sciences. The role involves managing calendars, composing correspondence, and coordinating various projects while maintaining office operations and supporting student and faculty paperwork.

Responsibilities

Provides administrative assistance to the CAS Associate Deans, including responsibilities such as managing calendars, composing correspondence, pulling reports, editing presentations, and handling travel arrangements

May supervise front desk student staff

Collects and processes student forms and faculty paperwork, including change of grade, Incomplete Grade Agreements, syllabi, and Dean’s list letters

Coordinates grade appeals at the direction of the CAS Associate Dean of Students

Coordinates a wide variety of projects, such as events, conferences, and meetings

Maintains office supply inventory and interacts with vendors

Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception and management of Dean’s signature logs

Coordinates office operations including basic website updates

Creates or maintains unit filing systems or workflows, and maintains confidential information

Manages the sign-in and out College truck and golf cart

Tracks end of term grade submissions and sends reminder emails

Works alongside Academic Coordinator to create year end reports for grants including: Seidler, Professional Development, and Student Experiential Learning Fund

Performs other job-related duties as assigned

Qualification

Microsoft OfficeAdministrative support experienceWorkdayTableauCognosBannerGulflineInterpersonal skillsOrganizational skillsCommunication skillsProblem-solving skillsConfidentiality

Required

This position requires a high school diploma and six years of full-time experience directly related to the job functions

Relevant administrative support experience

Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook)

Any appropriate combination of relevant education, experience, and/or certifications may be considered

Preferred

Bachelor's Degree from an accredited institution in an appropriate area of specialization

Work experience in a higher education setting

Experience with Workday, Tableau, Cognos, Banner, and Gulfline

Company

Florida Gulf Coast University

Florida Gulf Coast University is a school in Fort Myers.

Founded in 1991

Fort Myers, Florida, USA

1001-5000 employees

http://www.fgcu.edu/

H1B Sponsorship

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2020 (4)