University of Utah ยท 21 hours ago
Administrative Assistants
Salt Lake City, UT
Full-time
Onsite
Mid Level
$12.62/hr - $28.96/hr
3+ years expThe University of Utah's Division of Hematology and Hematologic Malignancies is seeking an Administrative Assistant to provide direct faculty support. This role involves managing faculty calendars, organizing travel, and providing customer service to division faculty and staff.
Higher Education
Responsibilities
Administrative Support: The incumbent will work with a team of office professionals to provide support for the Division of Hematology and will act as a liaison for the Division with the Huntsman Cancer Institute. This individual will be responsible for overseeing specific components of daily activities, including: managing faculty calendars and scheduling, organizing travel, tracking faculty leave time and discretionary account balances, updating CVs in the online system, U-CV, and providing customer service to division faculty and staff
Financial: Process travel, expense reimbursement, and purchasing requests in accordance with University policies. Invoice tracking and payments
Office Maintenance: Mail, key requests, general supplies
Education: Coordinate meetings and events
Additional support related duties as needed and assigned, commensurate with the position
Qualification
Required
1 year of higher education can be substituted for 1 year of directly related work experience
Administrative Assistants, III: Requires 3+ years of related experience
Ability to communicate in writing and verbally is essential
Ability to be a self-starter, prioritize tasks, be solution oriented and have a positive attitude is vital
Relationship management is a key element
Provide direct faculty support
Manage faculty calendars and scheduling
Organize travel
Track faculty leave time and discretionary account balances
Update CVs in the online system, U-CV
Provide customer service to division faculty and staff
Process travel, expense reimbursement, and purchasing requests in accordance with University policies
Invoice tracking and payments
Mail, key requests, general supplies
Coordinate meetings and events
Perform additional support related duties as needed and assigned
Preferred
Prior University and Huntsman Cancer Institute experience preferred, but all applicants are encouraged to apply
Moderate to advanced computer skills
Proficiency with Microsoft Word, Excel, and Outlook is strongly preferred
Familiarity with Microsoft Access, PowerPoint, and the ability to learn new computer programs quickly is preferred
Desirable candidate will have demonstrated a strong organizational capacity, ability to balance priorities and ensure follow-through with a diverse set of responsibilities
Punctual, professional, and a team player
Should be able to work independently under the management of the supervisor
Company
University of Utah
The University of Utah, located in Salt Lake City in the foothills of the Wasatch Mountains, is the flagship institution of higher learning in Utah.
10001+ employees
H1B Sponsorship
University of Utah has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (216)
2024 (189)
2023 (201)
2022 (175)
2021 (156)
2020 (174)
Funding
Current Stage
Late StageLeadership Team
Allison Nicholson
Special Assistant to CFO
Bruce Hunter
Interim Chief Innovation and Economic Engagement Officer
Recent News
National Institutes of Health (NIH)
2023-06-27
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