Medical College of Wisconsin · 17 hours ago
Administrative Assistant Sr- Surgical Oncology
Milwaukee, WI
Full-time
Onsite
Senior Level
5+ years expMedical College of Wisconsin is seeking an Administrative Assistant Sr for their Surgical Oncology department. The role involves performing advanced administrative duties, maintaining HIPAA confidentiality, coordinating schedules, and preparing various documents while utilizing Epic software.
EducationHigher EducationMedical
Hiring Manager
Suzie Nelson
Responsibilities
Utilize Epic to prepare clinical, operative and conference related correspondence, reports, and other documents. Maintain HIPAA confidentiality of department and patient data
Maintenance of pagers; ordering new pagers as needed. Maintain, update and distribute call schedules
Obtain insurance preauthorization for surgical procedures
Compose correspondence as needed, which may contain confidential information
Proofread and format documents to ensure accuracy
Screen telephone calls and visitors to resolve complex inquiries. Triage patient and provider phone calls, resolve routine inquiries and take appropriate messages
Provide backup administrative coverage for other administrative staff during administrative staff vacation and sick time
Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements
Compile data and information from multiple sources to prepare reports
Process payment requests, requisitions, and invoices
Distribute mail and organize filing systems accurately maintaining records
Use complex functions of a variety of computer applications and software packages; prepare and compose correspondence, reports, memorandums and other documents
Qualification
Required
High School Diploma
5 years of experience
Knowledge of computers, clerical procedures, writing and editing, and information collection, deduction, and management
Knowledge of project management, creating, and business writing
Organization, time management, interpersonal, communication, detail-oriented, and problem solving skills
Ability to navigate a complex organizational structure, independently seek resources, and act proactively and strategically
Ability to detect and translate speech or other communication required
May occasionally require the ability to distinguish colors and perceive relative distances between objects
Benefits
Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
Company
Medical College of Wisconsin
Medical College of Wisconsin is a school in Milwaukee.
5001-10000 employees
H1B Sponsorship
Medical College of Wisconsin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (139)
2024 (70)
2023 (70)
2022 (81)
2021 (67)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$22.7MKey Investors
US Department of Commerce, Economic Development AdministationNational Institutes of HealthPaula and Rodger Riney Foundation
2024-07-03Grant
2023-08-17Grant
2022-08-25Grant· $5.9M
Leadership Team
John R. Raymond
President and CEO
Recent News
Business Wire
2025-11-05
2025-11-03
Company data provided by crunchbase