The Salvation Army · 20 hours ago
Corps Financial and Administrative Assistant
US-PA-Allentown
Full-time
Onsite
Entry Level
$24/hr - $24/hr
2+ years expThe Salvation Army is hiring for the position of Corps Financial and Administrative Assistant, which provides essential support to the Corps Officer and collaborates with various departments. The role involves managing financial transactions, administrative tasks, and maintaining compliance while fostering vendor relationships.
CharityNon ProfitRehabilitation
Responsibilities
Prepare bank deposits according to policy for both the Allentown Corps and the Hospitality House, making copies of all supporting documentation
Responsibly manage all aspects of the Petty Cash Bank at both locations, which includes: Maintaining separate Cash Receipt Books for each site and providing receipts for all contributions received or fees paid by program participants and others
Processing cash reimbursements in strict adherence to Salvation Army policy for both the Corps and the Hospitality House
Maintaining adequate cash on hand at each location and submitting accumulated supporting documentation along with check requests to CAST for replenishment
Performing periodic, but at least weekly, reconciliations of the petty cash bank for both sites by summing collected receipts, authorized cash advances, and cash on hand
Following up to ensure that any cash advances are closed out (with required receipts and any cash balance) within 30 days of issuance for both sites
Ensuring the Petty Cash box is always safely locked away whenever it is not being actively used at either location
Accurately enter financial data into the 'RED KETTLE WORKER' system, recording all Kettle Campaign income on a daily basis for the Allentown Corps
Process all mail donations received for both the Allentown Corps and the Hospitality House, diligently including them in the Salesforce database
Follow Salvation Army policies and procedures to perform timekeeping duties for employees at both locations, ensuring accurate and timely compensation for hours worked and paid time off
Date stamp all arriving invoices for both the Allentown Corps and the Hospitality House and obtain signature approval for payment from the Commanding Officer (CO)
Process invoices by preparing them for submission, which may include initial data entry or verification, before promptly forwarding them to CAST for final processing and payment
Function as a primary point of contact for vendors serving both locations, addressing inquiries about invoices or services
Communicate with vendors to clarify discrepancies, follow up on outstanding issues, and hold them accountable to agreed-upon terms and service levels
Should any vendor call about an unpaid bill related to either site, forward the caller to CAST for follow-up by the central team
Responsibly prepare and submit billing to various funding sources for the Rich Flemming Hospitality House, including but not limited to HUD, EITC, C&Y, and other relevant program grants, ensuring compliance with funder requirements and timely submission for reimbursement
Provide clerical and administrative assistance related to corps properties and the Hospitality House, which may include managing documentation, assisting with service requests, or facilitating communication with relevant parties regarding property maintenance or administration for both sites
Support the ongoing work and programs of both locations by collaborating with CAST staff to obtain any needed financial reports and analyses
On a routine and regular basis, provide general clerical support needed to CAST to process payments and record deposits for both the Allentown Corps and the Rich Flemming Hospitality House
Attend training sessions as may be needed or approved, related to corps financial services and general administration
Perform other related duties as assigned to support the efficient operation of both the Allentown Corps and the Rich Flemming Hospitality House
Qualification
Required
Two years of demonstrated experience in an administrative support or financial clerical role, preferably within a non-profit or community-based organization
Experience with accounts payable, receivables, or grant billing is highly desirable
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential
Strong verbal and written communication skills, including excellent reading and writing abilities, for clear and professional interaction with staff, vendors, and external partners
Exceptional organizational skills and diligence, crucial for managing financial records, processing invoices, and maintaining accurate documentation across multiple sites
Ability to function effectively as a collaborative team member, working closely with Corps leadership, CAST, and program staff
Strong analytical and critical thinking skills, with the ability to manage various administrative tasks efficiently
As a Mandated Reporter, must provide proof of having completed training on recognizing and reporting child abuse, meeting the training standards of PA Act 153 of 2014, within 30 days of employment
Meets the Child Protection Clearances required by PA Act 153, to include PA Child Abuse History Clearance, PA State Police Criminal Record Check, and FBI Criminal Record Check
Must possess a strong understanding of and unwavering support for the mission of The Salvation Army
Preferred
Bachelor's degree in Business Administration, Accounting, Finance, or a related field is preferred. Equivalent experience will be considered in lieu of a degree
Experience with accounting software (e.g., QuickBooks, or similar fiscal management systems) and database management (e.g., Salesforce) is highly preferred
Bi-Lingual (English/Spanish) is preferred, to better serve the diverse community
Benefits
Generous paid time off every year that includes: holidays, up to 3 personal days, vacation time and sick time.
Employer funded Pension Plan (company contributions begin after 1 year of employment)
Comprehensive health care coverage with low cost employee premiums, co-pays and deductibles
Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
Flexible Spending Accounts
Remitted Tuition Program
Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
Most importantly – a job with a good purpose!
Company
The Salvation Army
The Salvation Army is a charity organization that focuses on rehabilitation, job training, veterans, and grassroots services.
10001+ employees
H1B Sponsorship
The Salvation Army has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
2022 (1)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$0.06MKey Investors
Community Foundation of the Mahoning ValleyTimken Foundation of Canton
2025-07-08Grant· $0.01M
2023-06-30Grant· $0.05M
Leadership Team
Michelle Dressler, MBA
Territorial Finance Secretary (CFO)
Clarence White
Chief Information Officer
Recent News
2026-01-07
Canada NewsWire
2025-11-18
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