Coilmaster Corporation · 3 days ago
Human Resources Assistant
Phoenix, AZ
Full-time
Onsite
Entry Level
1+ years expCoilmaster Corporation is a leading manufacturer of high-quality heat transfer coils, and they are seeking a Human Resources Assistant to provide day-to-day administrative and operational support to the Human Resources function. The role involves coordinating onboarding tasks, assisting employees with benefits, processing payroll, and supporting compliance initiatives.
Machinery ManufacturingManufacturingMechanical Engineering
Responsibilities
Coordinate and execute onboarding tasks including new hire paperwork, I-9s, badging, system logins, uniforms, and orientation setup
Assist employees with benefits enrollment questions and required documentation
Maintain accurate and compliant employee files, both digital and physical
Serve as a first point of contact for employee questions related to schedules, policies, payroll, and general HR inquiries
Process hourly payroll, including timecard review, corrections, approvals, and attendance tracking
Update employee records related to status changes, job titles, pay rates, and other HRIS data
Process employment verifications, IDs, credentials, and other HR documentation
Track attendance, leaves of absence, and required forms
Support compliance by maintaining required postings, training records, certifications, and documentation
Maintain confidentiality and adhere to company policies and recordkeeping standards
Assist with HR audits, reporting, and compliance initiatives as needed
Manage calendars, training rosters, HR inboxes, and internal communications
Order and maintain HR supplies, forms, and onboarding materials
Support front desk and receptionist duties as needed
Perform additional projects and tasks as assigned
Qualification
Required
Bilingual English/Spanish
High school diploma
Strong organizational skills with high attention to detail
Professional verbal and written communication skills
Ability to maintain confidentiality and handle sensitive information
Comfortable learning new systems and using Microsoft Office and Teams
Familiarity with standard HR practices and documentation
Preferred
1–3 years of administrative, HR, or payroll support experience
Experience with HRIS, timekeeping, or payroll systems (ADP or Workday)
Manufacturing or multi-shift environment experience
Benefits
Comprehensive benefits package including medical, dental, and prescription coverage.
401(k) with company matching.
Company
Coilmaster Corporation
Coilmaster Corporation is a state-of-the-art manufacturer of quality coils and condensers.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase