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NYC Public Schools · 1 day ago

Administrative Assistant to the Superintendent, DSL - 26021

New York, United States

Full-time

Onsite

Mid, Senior Level

$51K/yr - $55K/yr

5+ years exp

NYC Public Schools is seeking an Administrative Assistant to support the Superintendent. The role involves providing general office support, managing communications, and liaising with community programs to enhance student development.

Responsibilities

Serve as liaison for the Superintendent to communities and parents, working directly with the Superintendent to address urgent concerns

Support the Superintendent's communication with the rest of the team and follow up on the Superintendent's outreach to DSL leadership in the different schools' support area

Create and maintain the calendar of the Superintendent and office staff, including the schedule for hiring of office staff and principals, office meetings and Principals’ meetings, as well as scheduling and organizing meetings with school staff, parent leaders, elected officials, and other community stakeholders

Prepare all paperwork for Principal Performance Review (PPOs) visits, evaluations, and disciplinary actions, including completion, extension and denial of probation, and Superintendent-led OSI/OEO investigations

Communicate with schools, parents/guardians, other NYCPS central offices, City agencies, community organizations, and community representatives regarding Superintendent Initiatives and events

Schedule and organize meetings with various school, parent and community constituencies

Perform related office tasks in support of the community such as data entry, filing, recordkeeping, and word processing; address all telephone inquiries

Collect all timesheets and maintains the personnel files for the Superintendent’s staff members

Greet and interact with the public, directing visitors to the appropriate person or office

Perform other community-oriented duties as assigned by the Superintendent

Manage and process all purchasing for the district office and maintain the office inventory of all equipment and supplies

Coordinate and prepare mass mailings for the district office to community groups, parents and school personnel

Qualification

Interpersonal skillsOrganizational skillsCommunication skillsMicrosoft Office 365Procurement experienceAttention to detailDatabase managementNYCPS policy knowledgeTeam playerStrategic thinkingAdaptability

Required

High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or

Education and/or experience which is equivalent to '1' above

In addition to meeting the minimum requirements, individuals must have two additional years of the experience described in '1' above

Preferred

Excellent interpersonal skills in working with education and non-education personnel internal and external to the NYCPS and ability to build relationships with diverse constituencies

Attentive to detail and well-organized

Ability to thrive in a fast-paced work environment with changing deadlines

Ability to learn quickly and responsive to feedback

Well-developed strategic-thinking and planning skills

Ability to proactively and strategically work and troubleshoot to meet short- and long-term Superintendent goals

Strong communication skills and ability to organize facts and present information and figures in a clear, concise, and logical manner

Highly motivated, self-directed team player with a history of success

Ability to accurately input, track, and document information in databases

Knowledge of NYCPS policy and procedures and the ability to interpret and apply policies effectively

Experience with procurement and familiar with NYCPS systems (FAMIS)

Familiarity with Microsoft Office 365 applications

Ability to work effectively as part of a team

Benefits

Public Service Loan Forgiveness

Company

NYC Public Schools

Glassdoor3.6

New York City Public Schools (NYCPS) is the largest public school system in the United States, serving approximately 1 million students across more than 1,600 schools in all five boroughs.

Founded in 2002

New York, NY, US

10001+ employees