Executive Administrator jobs in United States
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Collabera · 17 hours ago

Executive Administrator

positionBaltimore, MD
timeContract
remoteHybrid
senioritySenior Level
money$40/hr - $49/hr
date5+ years exp

Collabera is a company seeking an Executive Administrative Assistant to support their CTO. The role involves managing the CTO's calendar, coordinating travel, and facilitating communication with various departments to ensure smooth operations.

ConsultingInformation ServicesInformation Technology
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H1B Sponsor Likelynote
Hiring Manager
Tushar Jadhav
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Responsibilities

Act as a true business partner to the CTO, managing the operational rhythm of the office
Own the CTO’s calendar as a portfolio (prioritizing time, resolving conflicts, and building in buffer time aligned to strategic priorities)
Manage end-to-end travel planning (complex itineraries, changes, contingencies) using GBT
Handle expense reporting and reconciliation, including resolving billing issues and ensuring compliance
Coordinate and support leadership meetings, staff meetings, QBRs, and meet-and-greets (agendas, materials, follow-ups)
Serve as a liaison with HR, Finance, and Procurement, helping move approvals and administrative initiatives forward
Filter and prioritize information flow to the CTO, flagging urgent matters and reducing noise
Represent the CTO with professionalism and discretion when interacting with executives, stakeholders, and vendors

Qualification

Executive support experienceCalendar managementExpense reportingSAPConcurGlobal Business TravelMicrosoft 365JudgmentDiscretionCommunication skillsOrganizational skills

Required

5+ years of experience as an Executive Assistant supporting C-level or VP-level executives
Prior experience supporting leaders in a technology or fast-paced enterprise environment
Strong calendar management instincts (not just scheduling, true prioritization, and conflict resolution)
Hands-on experience with SAPConcur (expense + travel)
Global Business Travel (GBT) or similar corporate travel tools
Tech-savvy and comfortable with: Workspace/Microsoft 365/Slack/Teams
Excellent written and verbal communication, including drafting correspondence on behalf of an executive
Highly organized, proactive, and adaptable, able to manage shifting priorities without getting flustered
Strong judgment, discretion, and confidentiality

Benefits

Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Life insurance
Long-term disability insurance
Short-term disability insurance
Paid parking/public transportation
Paid time off
Paid sick and safe time
Hours of paid vacation time
Weeks of paid parental leave
Paid holidays annually - as applicable.

Company

Collabera

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Collabera is an end-to-end information technology services and solutions provider helping clients align their business and IT strategies.
dateFounded in 1991
location
Morristown, New Jersey, USA
people-size10001+ employees
web-link
http://www.collabera.com

H1B Sponsorship

Collabera has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (141)
2024 (93)
2023 (120)
2022 (186)
2021 (180)
2020 (146)

Funding

Current Stage
Late Stage
Total Funding
$30M
2006-05-04Series Unknown· $30M

Leadership Team

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Lalit Sharma
CFO
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Michael H. Abraham
Chief Financial Officer
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Recent News

PR Newswire
Collabera Digital appoints Kaushik Sarkar as President
2024-04-09
PRNewswire
Collabera, LLC Welcomes Mike Fromhold as New Chief Executive Officer
2023-01-20
PR Newswire
Collabera Ranked as a Best Place to Work by Comparably.com
2022-04-19
Company data provided by crunchbase