University of Houston · 13 hours ago
Department Business Administrator 3 - Procurement and Finance
Houston, TX
Full-time
Onsite
Mid Level
$49K/yr - $56K/yr
3+ years expThe University of Houston is seeking a Department Business Administrator to manage the administrative, financial, budgetary, and human resources operations of a complex university department. This role involves supervising the Finance team, overseeing procurement processes, and ensuring compliance with university financial policies.
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Responsibilities
Plans and manages the department's human and financial resources to support department objectives
Provides financial accountability and ensures compliance with state, university and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the department
May establish the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires
Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations
May advise and assist faculty in administrative planning and provide departmental support and/or administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies
Serves as the department liaison with Central Payroll, Human Resources, Office of Sponsored Projects and other department business managers
Oversees the management and maintenance of database for all personnel and payroll records
Interprets university policies and procedures for faculty and staff
Performs other job-related duties as assigned
Supervise the Finance team, including assigning tasks, providing guidance, supporting training needs, and ensuring consistent application of financial and purchasing policies
Oversee departmental procurement processes by reviewing orders, assisting staff with purchasing questions, and ensuring compliance with university requirements
Review and audit vouchers, SC vouchers, and PO vouchers for accuracy, completeness, and proper supporting documentation; follow up with departments to resolve discrepancies
Support accounts receivable activities, including preparing monthly billing statements, reconciling accounts, creating journals, and maintaining accurate logs
Assist departmental staff with research purchasing needs, vendor questions, payment issues, and routine troubleshooting with Accounts Payable
Provide guidance to departments on purchasing procedures, account coding, P-Card expectations, and required financial documentation
Communicate with internal departments, vendors, and central offices to resolve routine issues and keep financial processes on track
Monitor updates to purchasing and financial policies and communicate relevant changes to departmental staff
Qualification
Required
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline
Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed
Requires a minimum of three (3) years of directly job-related experience
Company
University of Houston
The doctoral degree-granting and largest university of the University of Houston system.
5001-10000 employees
H1B Sponsorship
University of Houston has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (107)
2024 (76)
2023 (80)
2022 (42)
Funding
Current Stage
Late StageTotal Funding
$9.3MKey Investors
National Institute for Innovation in Manufacturing BiopharmaceuticalsUS Department of EnergyCancer Prevention and Research Institute of Texas
2024-04-09Grant
2023-10-05Grant· $2M
2018-09-19Grant· $4M
Leadership Team
Arthur Conklin
Professor Emeritus
Brené Brown
Huffington Endowed Chair + Research Professor
Recent News
2025-12-04
2025-10-25
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