City of Wentzville · 6 days ago
Administrative Associate - HR PT (56418)
Wentzville City Hall - Wentzville, MO 63385
Full-time
Onsite
Entry Level
$22.18/hr - $23.45/hr
2+ years expThe City of Wentzville is seeking a detail-oriented and proactive part-time Administrative Associate to support our HR operations. This position provides front-line customer service and vital clerical support to the department, ensuring efficiency in recruitment, onboarding, compliance, and internal communications.
Government Administration
Responsibilities
Assist the Recruitment & Retention Specialist by tracking candidate progress and maintaining accurate records in HR systems such as Paycom, Monday.com, Cognito Forms, and G Suite
Coordinate interview scheduling, prepare offer letters, and support candidate communication throughout the hiring process
Help new hires navigate onboarding processes and documentation
Provide administrative assistance to the Assistant Director for audits, compliance tracking, and policy documentation
File and manage HR documentation (both digital and physical) in accordance with records retention policies
Create and maintain department forms, licenses, certificates, and records
Serve as the department receptionist, assisting visitors and answering phone inquiries with a professional and courteous demeanor
Help customers complete forms, access services, and navigate websites or software tools
Offer general information and support to job candidates, employees, and community members
Maintain schedules and calendars related to HR events, meetings, and staff needs
Perform scanning, indexing, retrieving, and destruction of records as part of the City’s records management procedures
Assist with data entry, document preparation, and correspondence drafting
Qualification
Required
High school diploma or equivalent required
Minimum of 2 years of related experience is required; experience in Human Resources, Finance, Accounting, Procurement, or Office Administration is preferred. Additional job-related degrees or certifications may be considered in lieu of experience
Proficiency in use of basic business software (word processing, spreadsheets, email, presentations) and basic office equipment with the ability to learn multiple software packages quickly
Ability to follow clear and established processes
Ability to work independently with moderate supervision, and to deliver own work according to specific operational targets within the department
Ability to complete routine and more robust tasks assigned in a timely manner
Attention to detail and the ability to maintain focused concentration
Ability to provide exceptional service to internal and external customers. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Proficient keyboard skills
Ability to communicate effectively both verbally and in writing
Ability to effectively organize and prioritize work to meet deadlines
Ability to concentrate on multiple tasks simultaneously
Regular attendance is a necessary and essential job duty. Job requires being reliable, responsible and dependable
Preferred
Experience in Human Resources, Finance, Accounting, Procurement, or Office Administration is preferred
Municipal records management experience desired
Benefits
Excellent benefits
Flexibility
Company
City of Wentzville
Located in America’s Heartland, at the intersection of Interstates 70 and 64, and less than an hour’s drive from St.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase