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Oak Hill (Legal name: CT Institute for the Blind) · 10 hours ago

Executive Assistant to the President and CEO

Hartford, CT

Full-time

Onsite

Senior Level

5+ years exp

Oak Hill is Connecticut’s largest private provider for people with disabilities, driven by a mission to empower individuals to live, learn, and thrive. They are seeking a skilled Executive Assistant that will provide high-level administrative support and can be trusted with highly confidential matters, managing a broad range of administrative tasks and projects.

Assisted LivingElder CareHealth CareNon Profit

Responsibilities

Supports the President & CEO and other executives in prioritizing projects, tasks, and meetings through proven processes to improve time, communications, and overall organization

Supports the Board of Directors providing administrative services and supports and functions as the Assistant Secretary to the Board

Provides excellent administrative service and support related to greeting visitors, coordinating visits, vendor coordination, room/lunch preparation for meetings, travel arrangements, and calendar management

Maintains files, logs, and records as well as creation and maintenance of shared documents

Schedules and attends meetings, takes notes and records minutes as serves as Board Secretary

Ensure proper conference room setup/breakdown and food setup for meetings

Performs tasks using independent judgment and discretion, e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; adheres to internal standards, policies and procedures

Demonstrates excellent judgment in ambiguous situations and creative problem solving

Leads other administrative assistants and cross-trains in other areas as needed to provide depth of operations within the department

Coordinate projects and leaders to implement agreed project planning and monitoring and ensure the tracking and reporting is accurate and timely

Completes and submits executive expense reports, working directly with Finance

Qualification

Executive calendar managementMicrosoft Office proficiencyProject managementOrganizational skillsInterpersonal skillsVerbal communicationWriting skillsTeam collaborationProblem solving

Required

Bachelors required, Masters preferred

Minimum 5+ years' experience as an administrative or executive assistant, including responsibility for complex meeting scheduling and executive calendar management

Independent, self-starter with good organizational skills and able to handle multiple tasks

Demonstrated success working in a team environment and project management skills

Excellent administrative, interpersonal, organizational, research, verbal, and writing skills, plus the proven ability to exercise sound judgment in a variety of situations

High level of computer proficiency in a Microsoft Windows environment, including experience working with full command of Microsoft Office suite and other administrative/organizing technologies and software