Children's Hospital of Philadelphia · 21 hours ago
Office Coordinator
Philadelphia, PA
Contract
Onsite
Entry Level
1+ years expChildren's Hospital of Philadelphia is seeking an Office Coordinator to provide moderate level administrative support. The role involves scheduling appointments, managing charts, and assisting with patient services while maintaining a professional environment.
Child CareHealth CareHospitalMedicalNon Profit
Responsibilities
Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously
Assist with patient services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders
Respond to inquiries and assist stakeholders according to procedures
Manage charts including to prepare, organize, file, retrieve, archive charts and maintain a detailed spreadsheet of charts for referral
File and retrieve documents including phone messages
Schedule and provide administrative support for meetings, interviews, committees, conferences and calendars including travel/lodging arrangements and catering
Oversee and order office supplies for the department
Other duties and administrative support projects as assigned
Qualification
Required
High school diploma/GED
At least one (1) year of administrative experience in office or clinical setting
Basic knowledge of administrative and office management processes, procedures, principles and best practices
Familiarity with medical terminology and protocols
Familiarity with HIPAA regulations
Basic proficiency with electronic medical record software (EPIC)
Basic proficiency with word processing software (Microsoft Word)
Basic proficiency with spreadsheet software (Microsoft Excel)
Introductory proficiency with presentation software (Microsoft PowerPoint)
Strong verbal and written communications
Strong customer service skills
Strong interpersonal skills
Solid organizational skills
Solid time management skills
Basic conflict resolution skills
Ability to maintain confidentiality and professionalism
Ability to work independently within established guidelines
Ability to collaborate with stakeholders at all levels
Benefits
Stipends (for clinical traveler workers only)
Medical
Dental
Vision
401K
Company
Children's Hospital of Philadelphia
Since its start in 1855 as the nation's first hospital devoted exclusively to caring for children, The Children's Hospital of Philadelphia has been the birthplace for many dramatic firsts in pediatric medicine.
10001+ employees
H1B Sponsorship
Children's Hospital of Philadelphia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (175)
2024 (170)
2023 (140)
2022 (115)
2021 (70)
2020 (53)
Funding
Current Stage
Late StageTotal Funding
$33.35MKey Investors
UnitedHealthcare Community PlanNational Cancer InstituteBill & Melinda Gates Foundation
2025-12-10Grant· $1.7M
2025-09-29Grant· $1M
2025-06-18Grant· $1M
Leadership Team
Ron Keren
Senior Vice President and Chief Medical Officer
Adam Resnick
Director of the Center for Data Driven Discovery in Biomedicine (D3b)
Recent News
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