The Salvation Army USA Eastern Territory · 23 hours ago
Corps Financial and Administrative Assistant
Allentown, PA
Full-time
Onsite
Entry Level
$24/hr - $24/hr
2+ years expThe Salvation Army USA Eastern Territory is looking for a Corps Financial and Administrative Assistant to provide essential support to the Corps Officer. This role involves managing financial transactions, maintaining accurate records, and streamlining administrative processes across two locations.
Non-profit Organization Management
Responsibilities
Timely Bank Deposits: Prepare bank deposits according to policy for both the Allentown Corps and the Hospitality House, making copies of all supporting documentation. A copy of each deposit ticket and supporting information will be promptly sent to CAST
Petty Cash Management: Responsibly manage all aspects of the Petty Cash Bank at both locations, which includes:
Maintaining separate Cash Receipt Books for each site and providing receipts for all contributions received or fees paid by program participants and others
Processing cash reimbursements in strict adherence to Salvation Army policy for both the Corps and the Hospitality House
Maintaining adequate cash on hand at each location and submitting accumulated supporting documentation along with check requests to CAST for replenishment
Performing periodic, but at least weekly, reconciliations of the petty cash bank for both sites by summing collected receipts, authorized cash advances, and cash on hand
Following up to ensure that any cash advances are closed out (with required receipts and any cash balance) within 30 days of issuance for both sites
Ensuring the Petty Cash box is always safely locked away whenever it is not being actively used at either location
Kettle Campaign Income (Allentown Corps): Accurately enter financial data into the "RED KETTLE WORKER" system, recording all Kettle Campaign income on a daily basis for the Allentown Corps
Mail Donations: Process all mail donations received for both the Allentown Corps and the Hospitality House, diligently including them in the Salesforce database
Timekeeping: Follow Salvation Army policies and procedures to perform timekeeping duties for employees at both locations, ensuring accurate and timely compensation for hours worked and paid time off
Vendor Management & Invoice Processing:
Date stamp all arriving invoices for both the Allentown Corps and the Hospitality House and obtain signature approval for payment from the Commanding Officer (CO)
Process invoices by preparing them for submission, which may include initial data entry or verification, before promptly forwarding them to CAST for final processing and payment
Function as a primary point of contact for vendors serving both locations, addressing inquiries about invoices or services
Communicate with vendors to clarify discrepancies, follow up on outstanding issues, and hold them accountable to agreed-upon terms and service levels
Should any vendor call about an unpaid bill related to either site, forward the caller to CAST for follow-up by the central team
Grant and Program Billing (Rich Flemming Hospitality House): Responsibly prepare and submit billing to various funding sources for the Rich Flemming Hospitality House, including but not limited to HUD, EITC, C&Y, and other relevant program grants, ensuring compliance with funder requirements and timely submission for reimbursement
Property-Related Administrative Support: Provide clerical and administrative assistance related to corps properties and the Hospitality House, which may include managing documentation, assisting with service requests, or facilitating communication with relevant parties regarding property maintenance or administration for both sites
Financial Reports and Analyses: Support the ongoing work and programs of both locations by collaborating with CAST staff to obtain any needed financial reports and analyses
General Clerical Support: On a routine and regular basis, provide general clerical support needed to CAST to process payments and record deposits for both the Allentown Corps and the Rich Flemming Hospitality House
Training Sessions: Attend training sessions as may be needed or approved, related to corps financial services and general administration
Related Duties: Perform other related duties as assigned to support the efficient operation of both the Allentown Corps and the Rich Flemming Hospitality House
Qualification
Required
Two years of demonstrated experience in an administrative support or financial clerical role, preferably within a non-profit or community-based organization
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential
Strong verbal and written communication skills, including excellent reading and writing abilities, for clear and professional interaction with staff, vendors, and external partners
Exceptional organizational skills and diligence, crucial for managing financial records, processing invoices, and maintaining accurate documentation across multiple sites
Ability to function effectively as a collaborative team member, working closely with Corps leadership, CAST, and program staff
Strong analytical and critical thinking skills, with the ability to manage various administrative tasks efficiently
As a Mandated Reporter, must provide proof of having completed training on recognizing and reporting child abuse, meeting the training standards of PA Act 153 of 2014, within 30 days of employment
Meets the Child Protection Clearances required by PA Act 153, to include PA Child Abuse History Clearance, PA State Police Criminal Record Check, and FBI Criminal Record Check
Must possess a strong understanding of and unwavering support for the mission of The Salvation Army
Preferred
Bachelor's degree in Business Administration, Accounting, Finance, or a related field is preferred. Equivalent experience will be considered in lieu of a degree
Experience with accounts payable, receivables, or grant billing is highly desirable
Experience with accounting software (e.g., QuickBooks, or similar fiscal management systems) and database management (e.g., Salesforce) is highly preferred
Bi-Lingual (English/Spanish) is preferred, to better serve the diverse community
Benefits
Generous paid time off every year that includes: holidays, up to 3 personal days, vacation time and sick time.
Employer funded Pension Plan (company contributions begin after 1 year of employment)
Comprehensive health care coverage with low cost employee premiums, co-pays and deductibles
Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
Flexible Spending Accounts
Remitted Tuition Program
Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
Company
The Salvation Army USA Eastern Territory
Every year, The Salvation Army helps more than 27 million people in nearly every ZIP code in America overcome poverty, addiction, and economic hardships through a wide range of social services.
1001-5000 employees
H1B Sponsorship
The Salvation Army USA Eastern Territory has a track record of offering H1B sponsorships. Please note that this does not
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Funding
Current Stage
Late StageCompany data provided by crunchbase