Facility Services Inc. · 1 week ago
Administrative Assistant- Fleet & Safety
Clarksville, TN
Full-time
Onsite
Entry Level
$19/hr - $24/hr
2+ years expFacility Services Inc. is seeking an Administrative Assistant – Fleet & Safety to ensure smooth and safe operations. This role involves providing administrative support while actively participating in fleet coordination and safety program management.
ConstructionConsultingFacility ManagementHome Renovation
Responsibilities
Serve as a professional first point of contact by answering phones, greeting visitors, and relaying messages accurately
Maintain an organized, professional office environment and assist with business-related errands as needed
Manage incoming and outgoing mail, including FedEx and UPS shipments
Provide general administrative support to site and contract leadership
Assist with solicitations, bids, contracts, and phase-in activities for new projects
Support day-to-day office coordination and special projects as assigned
Assist with administration of the FSI Fleet Program, including vehicle listings, registrations, and titling
Maintain safety documentation such as training records, inspection logs, incident reports, and corrective action tracking
Support onboarding safety documentation for new hires (acknowledgments, certifications, orientation checklists)
Track safety training completion and follow up on missing or expired records
Help prepare for safety audits, inspections, and client or regulatory reviews
Maintain OSHA, company policy, and contract-required safety records in a confidential and well-organized manner
Support incident reporting by gathering documentation and coordinating follow-up as directed
Assist managers with safety meetings, toolbox talks, and compliance reporting
Help update and maintain the Safety SharePoint site
Communicate safety-related information across sites, management, and People & Culture
Qualification
Required
High school diploma or equivalent required; Associate degree preferred
Minimum two (2) years of administrative experience, or an equivalent combination of education and experience
Working knowledge of office procedures, filing systems, and records management
Proficiency in Microsoft Word, Excel, and Outlook; familiarity with DMLSS or similar systems is a plus
Basic understanding of workplace safety documentation (training provided)
Exceptional organizational skills and attention to detail
Strong written and verbal communication abilities
Ability to handle sensitive and confidential information with professionalism
Self-starter who can manage multiple priorities and work independently
Strong time-management, problem-solving, and decision-making skills
Valid state driver's license with an insurable driving record
Ability to sit for extended periods (8+ hours per day)
Occasional standing, walking, reaching, and use of hands
Ability to lift up to 10 pounds regularly and up to 50 pounds as needed
Preferred
Associate degree preferred
Familiarity with DMLSS or similar systems is a plus
Company
Facility Services Inc.
Facility Services, Inc (FSI) is a premier services company dedicated to providing total base operations and maintenance on military bases, hospitals, research facilities, and specialty buildings across the United States and Alaska.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Rick Phillips
Executive Vice President and COO
Company data provided by crunchbase