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Principal Financial Group · 15 hours ago

Executive Office Operations Assistant

Des Moines, IA

Full-time

Hybrid

Senior Level

$28.32/hr - $38.37/hr

6+ years exp

Principal Financial Group is seeking an Executive Office Operations Assistant to manage C-suite operational needs and deliver a welcoming experience for visitors. The role involves supporting executive projects, coordinating travel, managing event logistics, and ensuring seamless office operations.

Financial ServicesInsurance

No H1B

U.S. Citizen Only

Responsibilities

Maintain consistent front desk coverage and serve as the first point of contact for executives and visitors

Ability to build and maintain positive relationships/relationship management

Manage scheduling and access to secured conference rooms

Oversee office and kitchen supply inventory to ensure readiness and professionalism

Support and implement initiatives that enhance the overall executive and guest experience

Coordinate with building management, facilities, security, and support teams to address operational needs

Partner closely with the CEO’s Executive Assistant to ensure seamless Office of the CEO operations

Create, edit, and format executive meeting materials, presentations, and communications

Assist with coordinating complex domestic and international travel for the CEO by partnering closely with the travel consultant and corporate hangar to plan flight logistics; book hotels and ground transportation; and prepare comprehensive travel itineraries that include flight details, accommodations, transportation, and meeting agendas

Manage event logistics, including invitations, RSVPs, and on-site support

Process expense approvals and assist with mass communications as needed

Support calendar coordination and meeting preparation across global time zones

Handle highly confidential information with discretion and professionalism

Provide administrative and logistical support for strategic initiatives and special projects

Qualification

Executive supportEvent logistics managementTravel coordinationMicrosoft Office SuiteData analysisCustomer serviceInterpersonal skillsOrganizational skillsCommunication skillsAttention to detail

Required

6+ years of related experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, or education

Ability to set priorities, handle multiple tasks and meet deadlines

Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information

Strong organizational skills and strong attention to detail

Strong verbal and written communication skills

Ability to work independently while collaborating effectively with leadership teams

Ability to gather, consolidate and analyze data from various sources

Exceptional interpersonal and customer service skills

Strong attention to detail and follow-through

Professional presence, sound judgment, and discretion

Proficiency in Windows based computer applications (Microsoft Office Suite)

Ability to manage sensitive and confidential information

Preferred

Associate degree preferred

Benefits

Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.

Pension Eligible

Company

Principal Financial Group

Glassdoor3.9

Principal Financial Group® is dedicated to improving the wealth and well-being of people and businesses around the world—helping more than 62M customers plan, protect, invest, and retire as of December 31, 2023.

Founded in 1879

Des Moines, Iowa, USA

10001+ employees