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Elderwood · 4 days ago

Human Resources Coordinator

Burlington, VT

Full-time

Onsite

New Grad, Entry Level

$54K/yr - $70K/yr

Elderwood is seeking a kind, collaborative, and detail-oriented Human Resources Coordinator to join their team. This hands-on, on-site role involves managing essential HR administrative and operational functions while supporting employees throughout the full employment lifecycle.

Health Care

Responsibilities

Responsible for the timely sourcing, interviewing, & onboarding of candidates through the Applicant Tracking System

Maintaining an accurate and timely submission of the weekly open positions report

Participation in marketing the facility through recruitment events held at the facility as well various organizations and schools; i.e. open interviews & job fairs

Ensure internal posting process is properly managed within the facility, and for employees involved in facility-to-facility transfers

Promote company Employee Referral Program

Accurately track employee referral program and timely payout of referral bonuses

Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion

Schedule new hires for General Orientation and deliver HR training component

Obtain all required regulatory documentation for all licensed & certified persons hired at the facility at time of hire, and annually thereafter; i.e. professional licenses and CPR and other Life Safety certifications. If not certified arrange for training

Obtain medical documentation required for Measles, Rubella and TST for applicable new hires. Coordinate new hire physicals

Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions and signature receipts)

Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy & Procedure Manual

Initiate probationary and annual performance evaluation process

Administer 30 Day New Hire Surveys & Exit Interviews in accordance with company policy

Order name badges, business cards and computer access as needed

Timely processing of employee termination and maintain staff roster in several databases

Coordinate uniform benefit allowance and fitting and acquiring of uniforms under the allowance program

Timely distribution of information on the company’s benefits package to all eligible employees, monitor pending enrollments and provide follow up to verify completion

Responsible for accurate and timely data entry of employee information and ongoing maintenance in ADP HRIS

Review all employee timecards in time & attendance system for accuracy and approvals

Run various reports out of ADP reporting

Assist employees with benefit/payroll inquires

Interpret personnel policies and procedures and communicate benefit program details to staff

Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401K, Life Insurance, and Dental Insurance

Helps coordinate all employee activities, as established by executive staff

Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves; maintain communication with staff members on return to work expectations

Ensure timely response to claims for unemployment insurance. Verify that all termination data is reported to payroll within one pay period of termination date

Represent the company in UI and WC hearings when necessary

Participate in facility Safety Committee

Compile and submit information for unemployment, Worker's Compensation and disability claims; maintain OSHA 300 log

Ability to triage employee concerns and issues; knowing when to escalate to the Administrator and/or EAS HR

Ensure consistent application of policy & procedures to include corrective disciplinary actions

Maintain disciplinary log

Drive facility recognition and retention programs; i.e. Employee of the Month, birthdays, anniversaries

Qualification

Human Resource AdministrationPHR CertificationHR Systems NavigationOrganizational SkillsEnglish Language ProficiencyInterpersonal SkillsAttention to DetailTime ManagementCommunication SkillsConfidentiality

Required

Bachelor's degree in Human Resource Administration or Business degree preferred; PHR Certification preferred

Training or experience in human resources processes required

Interpersonal skills in person and over the phone required

Strong organizational, time management skills necessary

Strong computer skills required

Valid State Driver's License and clean driving record required

Ability to handle personnel situations with tact, and in compliance with state and federal laws required

Attention to detail and accuracy with numbers required

Recognition of importance of confidentiality regarding applicants and staff information required

This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level