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Creative Solutions In HealthCare · 15 hours ago

Admissions Coordinator/Assistant Business Office Manager

Gainesville, TX, 76240, US

Full-time

Onsite

Mid Level

Creative Solutions In HealthCare is seeking a dedicated and detail-oriented Admissions Coordinator / Assistant Business Office Manager to join their team. This dual-function role plays a critical part in welcoming new residents and supporting the financial and administrative operations of the facility.

Creative AgencyCustomer ServiceHealth CareHospital

Responsibilities

Serve as the first point of contact for residents, families, and referral partners during the admissions process

Build and maintain strong relationships with hospitals, healthcare partners, and community referral sources

Complete bedside assessments, review documentation, and clinically accept residents for admission

Coordinate with clinical and administrative teams to ensure smooth transitions for new residents

Prepare and maintain organized admissions records and weekly admissions reports

Represent the facility in community presentations related to long-term care, aging, and healthcare services

Support referral development through local travel and outreach efforts

Assist with accounts receivable functions, including documentation, collection letters, and follow-up on past-due balances

Support billing operations by compiling monthly private billing, posting daily deposits, and verifying financial information for admissions

Assist with Medicare, MSP, Managed Care, and primary insurance claim processing and weekly follow-ups

Help manage resident trust fund accounts in compliance with financial regulations

Support timely completion of Medicare/HMO claims, hospice billing, and daily deposit reconciliation

Participate in interdisciplinary meetings to review admissions, discharges, payer changes, and census accuracy

Assist with financial verification and required paperwork for new admissions

Support training efforts to meet '3-Deep' backup requirements for business office functions

Communicate professionally with residents, families, staff, and external partners

Maintain confidentiality and comply with the Patient Bill of Rights, Employee Responsibilities, and all safety and policy procedures

Demonstrate reliability, teamwork, professionalism, and consistent attendance

Qualification

Communication skillsOrganizational skillsAccounts receivableFinancial processesComputer proficiencyPublic speakingMultitaskingAttention to detailRelationship building