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Brillient Corporation · 16 hours ago

Events Coordinator

NSF: Alexandria, VA - Alexandria, VA 22314

Full-time

Onsite

Entry, Mid Level

2+ years exp

Brillient Corporation is seeking an Events Coordinator to provide comprehensive event planning and logistics support for various high-profile engagements. The role involves managing end-to-end event logistics, ensuring compliance with federal standards, and delivering engaging events that communicate the agency's mission effectively.

Information Technology

No H1B

U.S. Citizen Only

Responsibilities

Provide comprehensive event planning, logistics, coordination, and on-site support for meetings, conferences, exhibits, outreach events, and high-profile engagements involving NSF leadership, including the Agency Director

Support the seamless execution of in-person, hybrid, and virtual events that communicate the agency’s mission and research impact to diverse audiences

Manage end-to-end event logistics, including venue selection and management, exhibit and booth design and deployment, inventory and materials management, vendor oversight, and on-site setup and breakdown

Provide guidance on engaging and efficient event formats while managing multiple large-scale, high-visibility events simultaneously and responding to rapid-turnaround requests

Ensure compliance with federal requirements, including Section 508 accessibility standards and Agency branding guidelines

Design, build, maintain, ship, store, and deploy agency exhibit kits and activation materials for conferences and expos

Coordinate with event organizers, vendors, shipping partners, security teams, and venue services to support day-to-day event operations

Forecast, track, and maintain inventory levels for event materials and exhibits

Independently resolve on-site issues with minimal involvement from agency staff and provide customer-facing support to event attendees

Manage speaker and RSVP services, including recommending speakers and moderators, managing invitations and registration platforms, organizing contact information, collecting speaker materials, and coordinating briefings and dry runs

Ensure speakers and facilitators are prepared and supported to deliver consistent and effective messaging

Provide communication and reporting support, including weekly status reports, surveys, post-event analyses, and regular coordination meetings

Develop event timelines, runs of show, and other planning documentation to ensure successful execution

Provide surge support to address fluctuating event demands and emerging outreach opportunities, including developing interactive applications for large-format touchscreen exhibits

Coordinate travel support in accordance with Federal Travel Regulations and task order requirements

Deliver high-quality, compliant, and engaging events that advance the agency’s communications, outreach, and public engagement objectives

Qualification

Event PlanningLogistics ManagementVendor ManagementProject ManagementMicrosoft Office SuiteEvent Management ToolsSpeaker CoordinationCustomer SupportCommunication SkillsOrganizational SkillsProblem Solving

Required

Bachelor's degree in Event Management, Communications, Marketing, Public Relations, Hospitality, or a related field

Minimum of 2 years of experience supporting event planning, logistics, and coordination, preferably in a federal, government, or highly regulated environment

Demonstrated experience managing end-to-end event logistics, including venue coordination, vendor management, inventory and materials management, and on-site event support

Experience supporting in-person, hybrid, and virtual events, including conferences, exhibits, outreach events, and high-visibility engagements

Strong organizational and project management skills with the ability to manage multiple large-scale events simultaneously and respond to rapid-turnaround requests

Familiarity with federal requirements and standards, including Section 508 accessibility compliance and branding guidelines

Experience coordinating speaker logistics, registration platforms, RSVP management, and speaker preparation activities

Ability to independently resolve on-site issues and provide professional, customer-facing support to event attendees

Proficiency in Microsoft Office Suite and event management or registration tools

Strong written and verbal communication skills, with experience preparing reports, timelines, runs of show, and post-event analyses

Willingness and ability to travel in accordance with Federal Travel Regulations