Willdan · 7 hours ago
Administrative Assistant II
Los Angeles, CA
Full-time
Onsite
Mid Level
$25/hr - $35/hr
3+ years expWilldan is a national leader in energy, engineering, and software consulting services, focusing on clean energy and infrastructure. The Administrative Assistant II will provide critical administrative and clerical support to senior management and ensure the smooth operation of office functions.
Business Information SystemsCivil EngineeringConsultingManagement ConsultingTechnical Support
Responsibilities
Maintain office supply and refreshment inventory, liaise with vendors, and ensure smooth facility operations of the Downtown Los Angeles Office
Process incoming calls, mail, e-mail, route documents, manage conference room and office calendars, and oversee filing systems (digital and physical)
Serve as the first point of contact for office visitors and client inquiries, maintaining a polished, professional front
Prepare for and host internal, client, and partner meetings including preparing agendas, ordering meals and refreshments, and ensuring clean and professional meeting spaces both before and after events
Manage executive calendars and coordinate scheduling of internal and external meetings, site visits, and inspections
Prepare and distribute agendas, record meeting minutes, and track follow-ups to ensure deadlines are met
Draft, format, and proofread internal and client-facing documents, memos, and correspondence
Compile, track, and submit executive expense reports in a timely and accurate manner
Coordinate travel arrangements and maintain records of reservations and itineraries
May work in multiple office locations and limited travel as needed
Qualification
Required
Minimum of 3-5 years in an administrative, executive assistant, or office manager role
Demonstrated ability to handle confidential information with professionalism and discretion
Excellent verbal and written communication skills; customer service orientation
Ability to work with all levels of internal staff, as well as outside clients and vendors
Experience coordinating meetings, maintaining calendars, tracking invoices, and managing multiple priorities with minimal supervision
Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams); comfort with database systems and expense tools
Able to work independently and collaboratively in a fast-paced, mission-driven environment
Preferred
Associate or bachelor's degree preferred; equivalent combination of education and experience considered
Benefits
Comprehensive Medical, Dental, and Vision Insurance
401K + employer match
Employee Stock Purchase Program
Employee Discount Program
Generous Employee Referral Program
Opportunities for Career Growth and Development
Company
Willdan
Willdan is a company selling professional technical and consulting services to public agencies at all levels.
1001-5000 employees
H1B Sponsorship
Willdan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (2)
Funding
Current Stage
Public CompanyTotal Funding
$241.6MKey Investors
California Energy Commission
2025-05-06Post Ipo Debt· $200M
2017-12-15Grant· $6.3M
2017-01-24Post Ipo Debt· $35M
Leadership Team
Marc Tipermas
President of National Programs
Recent News
2026-01-03
Investor's Business Daily
2025-11-06
Company data provided by crunchbase