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MedSpeed · 1 day ago

Onboarding Specialist

Elmhurst, IL

Full-time

Onsite

Entry Level

$50K/yr - $60K/yr

1+ years exp

MedSpeed is a healthcare logistics company that partners with organizations nationwide to transport vital medical supplies and specimens. The Onboarding Specialist plays a key role in managing a smooth onboarding experience for new employees, overseeing pre-hire activities and ensuring compliance and communication with all stakeholders involved.

Health CareHospital

Responsibilities

Own the end-to-end candidate and new hire experience from offer acceptance through Day 1 onboarding for a high-volume hourly workforce

Proactively monitor offer acceptance and onboarding completion, guiding candidates through required documentation, compliance steps, and system workflows

Serve as a primary escalation point for onboarding-related questions or issues, exercising sound judgment to resolve challenges and ensure a positive candidate experience

Educates, trains, and directs new managers on the new hire onboarding policy

Oversee the initiation, tracking, and completion of timely background checks and drug screening in partnership with external vendors

Ensure onboarding activities comply with company policies, regulatory requirements, and internal audit standards

Partner closely with Recruiters, Hiring Managers, and HR stakeholders to provide clear, timely updates on candidate status and onboarding readiness

Anticipate and escalate risks related to start dates, documentation gaps, or compliance issues, offering recommended solutions

Support alignment across Talent Acquisition, Operations, Payroll, and HR Systems to ensure seamless onboarding execution

Oversee the accuracy and completeness of new hire system records, resolving discrepancies that could impact payroll, compliance, or Day 1 readiness

Maintain data integrity across systems, proactively identifying and correcting discrepancies

Analyze onboarding records and dashboards to identify trends, exceptions, and risks requiring intervention or process improvement

Contribute to reporting and analysis of onboarding metrics, including completion rates, cycle times, and exception trends

Partner with the Director, Talent, establish onboarding workflows, and recommend process enhancements that improve efficiency, compliance, and candidate experience

Participate in team initiatives, training, and cross-functional projects aligned to broader HR and Talent priorities

Qualification

Human ResourcesOnboardingApplicant Tracking SystemsMicrosoft Office SuiteOrganizational SkillsCommunication SkillsProblem-Solving SkillsTime Management