University of Iowa · 11 hours ago
Admin Services Specialist - Care Coordination Division - 100%
Iowa City, IA
Full-time
Onsite
Entry, Mid Level
1+ years expThe University of Iowa is Iowa's only comprehensive academic medical center and a regional referral center. They are seeking an Admin Services Specialist to support the Care Coordination Division through fiscal management, administrative activities, and supervision of support staff.
Higher Education
Responsibilities
Maintain year-round budget documentation for periodic review and yearly forecasting
Review Strata budget tool / make necessary yearly changes
Collaborate with director on budgetary needs or discrepancies
Provide financial oversight, monitor revenue, and expenditures for multiple accounts
Research and correct account discrepancies and errors
Conduct month-end and year-end accounting and reporting
Perform statistical analysis and formulate recommendations using financial data
Maintain and reconcile procurement card in a financially prudent manner
Develop / maintain tools in tracking gift funding accounts
Monitor gift funds and make requests/recommendations as needed
Audit all funding periodically to financial appropriateness and accountability
Orientate, train, and manage admin support staff
Provide oversight to the transportation team
Develop and implement policies as needed to maintain balance for staff in line with institution regulations
Promote continual process and quality improvement
Develop and implement plans for staff for continuous professional development
Develop and/or implement data analyses, data collection systems, and other strategies that optimize efficiency and quality
Maintain divisional scorecard/dashboard
Track and report monthly performance metrics
Collaborate with director in the development of key metrics support for department initiatives
Ability to use data to drive change
May assist with the coordination of strategic plans, organizing groups, compiling documents, and arranging relevant support materials
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Utilize existing resources and/or recommend new processes to achieve or exceed desired outcomes
Develop a network of relationships
Provides direction and advice to division leadership as needed in areas of expertise
Analyzes current operating procedures and projected needs
Recognize, develop, and train new processes and procedures for continual divisional improvements
Collaborate with institution departments for year-end information
Serve as the main liaison for contracting purposes
Collaborate with institutional contracting department to provide proposals in compliance within guidelines
Assessing and identifying the need for amendments as appropriate
Coordination with internal and external vendors to ensure contract adherence
Understanding basic knowledge of computer systems to troubleshoot issues
Serve as admin point for divisional sites including but not limited to: PASSR, MTM
Qualification
Required
A bachelor's degree, or an equivalent combination of education and experience
1-3 years fiscal management or administrative experience
Experience in financial management/services
Knowledge of mining, interpreting data analysis, and statistical techniques
Excellent written and verbal communication skills
Proficient in computer software applications
Preferred
Knowledge of University and Hospital policies, procedures and regulations
Benefits
Paid vacation
Sick leave
Health, dental, life and disability insurance options
Generous employer contributions into retirement plans
Company
University of Iowa
On our beautiful campus spanning the Iowa River, our faculty and staff enjoy access to an array of cultural, educational, and recreational activities.
10001+ employees
H1B Sponsorship
University of Iowa has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (353)
2024 (300)
2023 (244)
2022 (217)
2021 (201)
2020 (193)
Funding
Current Stage
Late StageLeadership Team
Kurt H.
Assoc. Professor, E-MBA Business, UI College of Business; Advised 300 companies globally, CEO
Vince Nelson
President & CEO
Recent News
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