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Village Of Tequesta · 4 days ago

DIRECTOR, HUMAN RESOURCES & RISK MANAGEMENT

Tequesta, FL

Full-time

Onsite

Lead/Staff, Director/Executive

5+ years exp

Village Of Tequesta is seeking a Director of Human Resources & Risk Management. The role involves providing administrative support, managing office details, and ensuring effective communication within the organization.

GovernmentReal EstateService Industry

Responsibilities

Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person

Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed

Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required

Types drafts and a wide variety of finished documents from stenographic notes, brief instructions, or prior materials; may use word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system

Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, equipment purchase and repair and personnel document preparation

May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage

Organizes and maintains various office files, including personnel and tickler files; purges files as required

Assists with the development and administration of the division budget; may prepare or maintain statistical, fiscal or payroll information

Follows up on projects, transmits information, and keeps informed of division activities

Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines

Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team

May provide lead direction or supervision to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency

Qualification

Shorthand/SpeechwritingTyping (50 WPM)Word Processing SoftwareOffice AdministrationConfidential Document HandlingMeeting Minutes PreparationCustomer Service

Required

Equivalent to graduation from high school

Five (5) years of full-time general clerical experience

Two (2) years of experience providing office, administrative and secretarial assistance to management and professional staff

Typing at a rate of 50 net words per minute from printed copy

Skill in taking dictation at a rate of 80 words per minute by hand and transcribing it accurately

A verifiable typing certificate documenting the ability to type 50 net words per minute from printed copy

A verifiable shorthand/speedwriting certificate documenting the ability to transcribe text from oral dictation by hand at a rate of 80 words per minute

Certificates must be dated within the last twelve (12) months

Certificates may be faxed, mailed, or hand carried to Clark County Human Resources

Ability to sit for prolonged periods of time while taking minutes of board, zoning and other meetings