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PayZen · 3 days ago

Office Manager

San Francisco, CA

Contract

Onsite

Mid Level

$35/hr - $40/hr

PayZen is on a mission to bring financial health to healthcare, improving access and affordability for patients and cash flow for medical providers. The Office Manager will manage the reception area and ensure smooth office operations, contributing to a positive work environment while overseeing various administrative tasks.

Artificial Intelligence (AI)Financial ServicesFinTechPaymentsSoftware

Responsibilities

Greet and assist visitors, clients, and employees with professionalism and warmth

Oversee day-to-day office operations to ensure efficiency and organization

Be an advocate for company culture and employee engagement

Manage our kitchen snack and onsite lunch programs, coordinating with vendors and taking pride in delighting employees

Manage office supplies, inventory, and procurement to meet staff needs

Lead the planning and execution of quarterly company happy hours and employee events, bringing engagement and delight to the employee experience

Manage incoming and outgoing mail, packages, and deliveries

Maintain the office front desk and common areas, ensuring they are clean, organized, and welcoming

Coordinate with vendors for office maintenance, repairs, and services

Develop office policies and procedures to optimize workflow

Ensure the office environment is well-maintained, functional, and safe for employees

Assist with onboarding new employees, including workspace setup and access coordination

Assist in planning company events, meetings, and activities, coordination of catering and logistics for team gatherings or client meetings

Qualification

Office managementOrganizational skillsCommunication skillsVendor managementMicrosoft Office SuiteGoogle WorkspaceProblem-solving skillsProactive attitudeInterpersonal skillsTime managementAttention to detail