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San Diego State University · 13 hours ago

Resource Management Department Coordinator (Administrative Support Coordinator II)

San Diego, CA

Full-time

Hybrid

New Grad, Entry Level

$4,367/mo - $6,362/mo

San Diego State University is seeking a Resource Management Department Coordinator to support the administrative, financial, and operational needs of the Resource Management department within the Fowler College of Business. The role involves providing comprehensive office support, managing clerical and financial tasks, and utilizing various enterprise systems to ensure smooth departmental operations.

EducationSustainabilityUniversities

No H1B

Responsibilities

Provide comprehensive administrative and office support for the Resource Management department, working closely with the Resource Director to meet operational needs

Manage clerical, financial, and data-related tasks, including spreadsheets, reports, budget tracking, and routine financial analysis

Use enterprise systems and tools such as PeopleSoft, OnBase, Oracle, Adaptive, and Microsoft Office to support departmental processes

Prepare correspondence, reports, and documentation, ensuring accuracy, clarity, and compliance with university policies and procedures

Independently manage multiple priorities and projects, applying judgment and problem-solving skills in an environment with evolving needs

Qualification

Microsoft Office proficiencyFinancial tracking experiencePeopleSoft knowledgeClerical experienceData analysis skillsCustomer service focusCommunication skillsProblem-solving skillsInterpersonal skills

Required

Strong verbal and written communication skills, including the ability to draft correspondence and standard reports and thorough knowledge of English grammar, punctuation, and spelling

Proficiency in Microsoft Office applications, including advanced Excel spreadsheet creation and data manipulation, as well as Word, Visio, and PowerPoint

Clerical, administrative, and financial experience, including working knowledge of budget policies and procedures

Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making simple projections

Thorough knowledge of university infrastructure, policies, procedures, and office systems, with the ability to independently apply policies where specific guidelines may not exist

Demonstrated ability to manage multiple priorities and projects independently and be fully functional in all technical aspects of assigned work

Ability to effectively handle a broad range of interpersonal contacts, including higher-level stakeholders and sensitive or confidential matters

Experience building and maintaining effective vendor relationships, with a strong focus on customer service and collaboration

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures

Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing

Some positions may require a knowledge of business mathematics beyond basic arithmetic

The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience

Preferred

Proficiency with PeopleSoft (Temp Faculty Module), OnBase (Academic Transaction Module), Oracle, and Adaptive is preferred

Benefits

Generous Time Off : 15 paid holidays, vacation, and sick leave.

Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.

Health Coverage : Medical, dental, and vision options at low or no cost.

Education Support : CSU tuition fee waiver for employees and eligible dependents.

Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.

Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.