Ulta Beauty · 16 hours ago
Executive Assistant
Bolingbrook, IL
Full-time
Hybrid
Senior Level
$57K/yr - $76K/yr
7+ years expUlta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products, and salon services. The Executive Assistant provides a wide range of administrative support to the Finance Leadership Team, managing schedules, travel arrangements, and confidential materials while ensuring effective communication and project management.
BeautyConsumer GoodsCosmeticsRetail
Responsibilities
Logistical support including schedules, agendas, communications, correspondence, presentations, business travel
Responsible for handling extremely confidential material relevant to company operations including phone calls, reports, presentations, meetings, and other related items
Leads special projects and creates correspondence and materials for internal and external audiences
Collaborates with various staff and departments in supporting the Finance leadership team
Plans, coordinates, and maintains executives’ daily schedules by planning and scheduling meetings, teleconferences, and travel arrangements
Responsible for handling inquiries and requests that vary in complexity, often requiring research and follow-up
Proactively manages projects, deliverables, and due dates, following up with project owners, key stakeholders, and employees as needed to meet assigned due dates successfully
Maintains a professional environment through demonstrating our core competencies in support of our Executives, visitors, and key partners
Demonstrates both the flexibility and adaptability required to meet the dynamic nature of Ulta Beauty’s business and the working styles of the Finance leadership team
Develops and composes correspondence, reports, and presentations as requested
Maintains confidentiality at all times
Coordinates with other Executive Assistants and Administrative Staff to cover the area that is unavailable or needs further assistance
Maintains a high level of competence in the MS Office program suite
Qualification
Required
7+ yrs. of executive-level assistant experience
Extensive experience with calendaring, organizing meetings, and making travel arrangements
Strong analytical, organizational, and project management skills
Ability to handle multiple tasks at one time including managing multiple clients and deadlines
Superior planning and organization skills
Proficient with Word, PowerPoint, Outlook, and Excel
Excellent communication and interpersonal skills and experience interacting with senior-level executives and cross-functional partners
Professional presence with strong judgment and interpersonal skills
Takes a problem-solving and helpful approach in dealing with others
Ability to handle the highest level of confidential information
Preferred
Experience supporting multiple leaders simultaneously
Most recent position preferably supporting an executive-level leader of a publicly held company
Benefits
Paid time off
Health
Dental
Vision
Life and disability benefits
Company
Ulta Beauty
Ulta Beauty is a beauty retailer that offers a wide range of products including cosmetics, fragrances, skincare, and hair care.
10001+ employees
H1B Sponsorship
Ulta Beauty has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (9)
Funding
Current Stage
Public CompanyTotal Funding
$266.3MKey Investors
Berkshire HathawayDimensional Fund Advisors
2024-08-14Post Ipo Equity· $266.3M
2016-10-11Post Ipo Equity
2007-10-25IPO
Leadership Team
Kecia Steelman
President & Chief Operating Officer
Chris Lialios
Senior Vice President Controller
Recent News
2026-01-14
Retail Dive
2026-01-08
Digital Commerce 360
2026-01-07
Company data provided by crunchbase