University of Arizona · 5 hours ago
Administrative Support Assistant III, Translational Research Office (TReO) (Phoenix)
Phoenix, AZ
Full-time
Onsite
Mid, Senior Level
$20/hr - $25/hr
5+ years expThe University of Arizona is seeking an Administrative Support Assistant III for their Translational Research Office (TReO). This role involves supporting high-level research personnel with calendar management, financial transactions, and event planning.
EducationHigher EducationNon ProfitUniversities
Responsibilities
Maintain calendars of two high level roles and regularly prioritizing meetings and appointments
Prepare background information required for the meetings and appointments
Assist in scheduling meetings for the team at-large. Meetings will be with both internal and external stakeholders
Organize meetings for the Promising Practice Grants (PPG)
Reconcile department purchasing card transactions on a daily basis, ensuring proper documentation is provided
Assist financial analysts with financial transactions as requested
Process expense and travel reimbursements to department employees
Assist with planning of seminar speakers visits and faculty recruitment when needed
Prepare campus meeting itineraries; make travel arrangements for the speaker/candidate; coordinate lunch ordering and process any reimbursements to faculty and/or speaker/candidate
Qualification
Required
High school diploma or high school diploma equivalency is required
Five (5) years of relevant experience, or equivalent combination of education and work experience
Effective verbal and written communication skills, with the ability to communicate professionally with diverse groups and individuals, both internal and external to the University of Arizona
Ability to manage multiple, competing priorities and deadlines, including scheduling and coordination of meetings
Ability to adapt to evolving departmental needs, demonstrating flexibility in a dynamic and changing work environment
Demonstrated ability to quickly learn and effectively utilize new programs and systems
Ability to work independently, exercising sound judgment with minimal supervision
Working knowledge of Microsoft Office applications, Box, and Zoom
Preferred
Knowledge of University financial policies and procedures, particularly with regard to purchasing and travel
Benefits
Health, dental, and vision insurance plans
Life insurance and disability programs
Paid vacation
Sick leave
Holidays
UA/ASU/NAU tuition reduction for the employee and qualified family members
State retirement plan
Access to UA recreation and cultural activities
Company
University of Arizona
University of Arizona is a public research university that offers bachelor’s, master’s, doctoral, and professional degree courses.
10001+ employees
H1B Sponsorship
University of Arizona has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (138)
2024 (119)
2023 (146)
2022 (135)
2021 (146)
2020 (93)
Funding
Current Stage
Late StageTotal Funding
$88.9MKey Investors
US Department of EnergyGoogle.orgNational Science Foundation
2024-12-10Grant· $0.61M
2024-06-04Grant· $1M
2023-09-07Grant· $30M
Leadership Team
Chad Herzog
Associate Vice President, Arizona Arts
Lanita Collette
Acting CIO, Deputy CIO
Recent News
Arizona Daily Star
2025-12-14
Arizona Daily Star
2025-12-09
Government Technology US
2025-12-09
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