Climb Together · 1 day ago
Special Assistant to Chief Executive Officer
United States
Full-time
Remote
Entry, Mid Level
$55K/yr - $70K/yr
2+ years expClimb Together is a nonprofit organization focused on closing the social capital gap to enhance economic mobility for marginalized communities. The Special Assistant to the CEO is responsible for managing the CEO's calendar, travel logistics, and operational tasks, ensuring smooth organizational operations and supporting strategic initiatives.
Computer Software
Responsibilities
Calendar management: Own the CEO's calendar with extreme precision; manage complex scheduling with leaders from all over the country including university leaders, funders, board members, and treasured partners
Travel management: Coordinate flights, hotels, ground transportation, detailed itineraries; handle last-minute changes
Expense and reimbursement management: Process CEO expenses accurately; ensure proper documentation
Event logistics/contracting: Coordinate event logistics, vendor contracts, and documentation
Document prep/signatures: Prepare documents for meetings, coordinate contract signatures, track deadlines
Personal support: Manage home vendors, personal travel, personal events as needed
Project management: Lead assigned projects; coordinate meeting preparation including agendas and briefing materials
Serve as primary Google Workspace administrator
Own contract signature workflows
Act as point of contact for privacy, contract, and legal inquiries
Lead new employee onboarding to company systems and tools
Manage website contact form responses
Coordinate organizational meetings with invites, agendas, and follow-up
Continuously systematize and optimize processes; maintain operational documentation
Own all compliance requirements including compliance filings, nonprofit annual reports, state registrations
Ensure timely completion of yearly and quarterly filings
Support finance reconciliation including CEO expenses and reimbursements
Manage banking transactions
Support grant payment processing
Identify opportunities for systemizing financial processes
Serve as point of contact for organizational tools
Evaluate tools, make purchasing decisions, manage vendor relationships
Primary contact for legal communications and payment coordination
Manage employee benefits through selected vendor
Coordinate annual open enrollment
Research new benefit options
Support payroll processing through Gusto
Qualification
Required
2+ years of relevant operational experience—tell us stories about organizing chaos, solving problems independently, or building systems from scratch
Demonstrated track record as a doer and go-getter—someone whose references say 'the person who gets things done'
No task is too small or too big—equally comfortable tracking receipts and managing compliance filings
Resourceful problem-solver—when you don't know the answer, you leverage AI, search online, and learn as you go
Relentless follow-through—you don't leave until every email has a response and every commitment is met
Goes the extra mile—'good enough' isn't in your vocabulary
Expert-level calendar management—experience juggling executive schedules, coordinating with senior leaders, making strategic trade-offs
Meticulous with administrative details—systems for managing expenses, tracking receipts, ensuring nothing falls through cracks
Complex travel coordination experience—multi-city trips, last-minute changes, detailed itineraries
Proficient with AI tools—regularly use ChatGPT, Claude, or similar tools to work efficiently
Strong systems thinking—you see patterns, create processes, build infrastructure
Comfort with ambiguity and rapid context-switching
Excellent judgment about priorities and when to escalate
Discretion with confidential information and high emotional intelligence
Proficiency with Google Workspace and project management tools
Benefits
Health insurance
401(k) match
10 vacation days plus two weeks of company closure in late December
Company
Climb Together
We work with education and workforce institutions, and their learners, to teach how they can leverage social capital to further their careers.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase