Gilbane Building · 1 day ago
Administrative Assistant
New York, NY
Full-time
Onsite
New Grad, Entry Level
$25.19/hr - $35/hrGilbane Building Company is seeking a highly organized and detail-oriented Administrative Assistant to support office operations. The role involves managing front desk duties, handling correspondence, and providing exceptional customer service to ensure smooth daily operations.
Commercial Real EstateConstructionReal Estate
Responsibilities
Greet visitors and manage front desk operations with professional phone etiquette
Answer multi-line phone systems and direct calls appropriately
Perform data entry, filing, and maintain accurate records using Microsoft Office and Google Workspace tools
Manage calendar appointments and schedule meetings efficiently
Assist with bookkeeping tasks using QuickBooks and handle basic office management duties
Provide customer support and respond to inquiries in a courteous manner
Proofread documents for accuracy and clarity before distribution
Support office management with clerical tasks such as typing, photocopying, and organizing files
Coordinate with team members to ensure timely completion of administrative projects
Maintain a clean and organized work environment to promote productivity
Qualification
Required
Proven experience in office administration, clerical work, or related roles
Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)
Excellent organizational skills with the ability to multitask effectively
Exceptional communication skills, both verbal and written; phone etiquette experience required
Ability to handle sensitive information discreetly and maintain confidentiality
Strong time management skills with the ability to prioritize tasks efficiently
Preferred
Familiarity with QuickBooks and data entry processes preferred
Bilingual abilities are advantageous but not mandatory
Previous experience as a receptionist or personal assistant is a plus
Company
Gilbane Building
Gilbane Building Company provides a full slate of construction and facilities-related services—from preconstruction services planning and integrated consulting capabilities to comprehensive construction management, general contracting, design-build, and facility management services— for clients across various markets.
Founded in 1870
1001-5000 employees
H1B Sponsorship
Gilbane Building has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (8)
2023 (16)
2022 (2)
2021 (1)
2020 (5)
Funding
Current Stage
Late StageTotal Funding
$16MKey Investors
Amazon
2022-12-19Debt Financing· $16M
Leadership Team
Heidi DeBenedetti
Chief Operating Officer
John Bonney
Vice President
Recent News
Company data provided by crunchbase