University of Arizona · 12 hours ago
Administrative Associate, Residential Education
Tucson, AZ
Full-time
Onsite
Mid, Senior Level
5+ years expThe University of Arizona is seeking an Administrative Associate for its Residential Education department. This role involves providing administrative support to the Residential Education unit, managing calendars, coordinating meetings, and assisting in the recruitment of staff.
EducationHigher EducationNon ProfitUniversities
Responsibilities
Provides administrative support to the Residential Education (ResEd) Unit, including specific support for Res Ed Director, Senior Associate Director, and Associate Director by maintaining calendars, regularly prioritizing and arranging meetings, anticipating and preparing background materials as needed
Answers telephone and greets visitors giving information in response to inquiries; delivers oral and written messages to unit members, directing to the appropriate staff or unit when necessary
Participates in meetings pertinent to area of responsibility
Takes meeting notes as necessary at meetings and retreats and prepares or directs preparation of minutes, notices, agendas, and correspondence with all supporting documentation
Creates, edits, and/or reviews Word documents, Excel spreadsheets, PowerPoint presentations, and other materials related to Residential Education
Assists with the recruitment and selection of Residential Education staff (professional, graduate and student staff) in ways such as candidate file organization, creating interview materials/schedules, coordinating travel, managing promotional materials regarding the recruitment and selection process
Utilizes StarRez software to maintain databases of employees where appropriate
Contributes to the onboarding of new staff including ordering staff apparel, business cards and nametags, and coordination access to listservs and appropriate meetings
Compiles and maintains directory information for Residential Education staff
Manages organization, sorting and preparing for the delivery of opening and closing materials for the dorms, which requires coordination with numerous on-campus and off-campus entities
Manages ordering of Residential Education staff shirts
Contributes to staff recognition initiatives including departing staff recognition
Plans and arranges meetings, banquets, retreats, and conferences under general instructions from supervisor; communicates arrangements to appropriate individuals
Investigates, evaluates, and resolves typical administrative problems or situations impacting work unit, including reviewing, analyzing, and researching purchase orders, invoices, contracts, and other documents for completeness, accuracy, and conformity within established procedures; collects data to maintain such records
Maintains stock of and orders office supplies as appropriate
Assists with various projects, including but not limited to communicating with students, other campus constituents and Housing & Residential Life Marketing to ensure smooth integration of various projects
Serves on departmental committees
Provides backup for other departmental support staff, as necessary
Assembles and/or compiles data for incorporation into reports, and organizes, establishes, and maintains record-keeping systems for correspondence, documents, materials, or records for the Residential Education unit
Assists with various departmental activities during the August move-in process
Completes other duties as assigned to meet the needs of the department
Qualification
Required
High school diploma or high school diploma equivalency is required
Minimum of 5 years of relevant experience required; OR a bachelor's degree in a related field AND one year of related experience OR any equivalent combination of experience, training and/or education
Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy
Demonstrated ability to work independently under general direction
Demonstrated problem solving and policy interpretation skills
Strong organizational skills and demonstrated ability to coordinate multiple differing tasks simultaneously
Ability to effectively communicate verbally and in writing and provide quality customer service
Skill in developing and maintaining good working relationships
Skill in English composition, grammar, spelling, punctuation, and in basic math
Skill necessary to respond to internal and external customer needs in a timely, accurate, and professional manner
Knowledge of campus resources
Ability to lift, move, transport materials and supplies (up to 20 lbs.) from one place to another
Preferred
Experience with Microsoft Office products including Outlook, Excel, and Word
Benefits
Health, dental, and vision insurance plans
Life insurance and disability programs
Paid vacation
Sick leave
Holidays
U of A/ASU/NAU tuition reduction for the employee and qualified family members
Retirement plans
Access to U of A recreation and cultural activities
And more!
Company
University of Arizona
University of Arizona is a public research university that offers bachelor’s, master’s, doctoral, and professional degree courses.
10001+ employees
H1B Sponsorship
University of Arizona has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (138)
2024 (119)
2023 (146)
2022 (135)
2021 (146)
2020 (93)
Funding
Current Stage
Late StageTotal Funding
$88.9MKey Investors
US Department of EnergyGoogle.orgNational Science Foundation
2024-12-10Grant· $0.61M
2024-06-04Grant· $1M
2023-09-07Grant· $30M
Leadership Team
Chad Herzog
Associate Vice President, Arizona Arts
Lise Alschuler
Professor of Clinical Medicine
Recent News
Arizona Daily Star
2025-12-14
Arizona Daily Star
2025-12-09
Government Technology US
2025-12-09
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