Javen Technologies, Inc. ยท 3 months ago
Receptionist/Administrative Assistant-onsite
Chicago, IL
Full-time
Onsite
New Grad, Entry LevelJaven Technologies, Inc. is a company seeking a Receptionist/Administrative Assistant to serve as the first point of contact for visitors and staff at FHLBank Chicago's facilities. This role involves managing front desk operations, coordinating concierge services, and providing administrative support to ensure smooth day-to-day operations within the Facilities Management department.
Information ServicesInformation TechnologyService Industry
Responsibilities
Greet and assist visitors, vendors, and employees professionally and courteously, connecting them with the appropriate party
Maintain security by registering staff visitors, managing building access and maintaining accurate visitor logs
Monitor turnstile activity and generate monthly report
Answer the phone in a timely manner and direct calls to the correct parties
Provide general administrative assistance to the Facilities team, including scheduling meetings and maintaining records
Provides our People, Culture and Communications team with general administrative support, including, but not limited to: gift and flower orders, Power Point presentations, calendar maintenance, reporting
Assist with planning and logistics for internal events
Confirm that all delivery companies have Certificates of Insurance on file before arrival
Support the Facilities team to maintain the booking / reservations for large meeting and event spaces
Support the Facilities team as necessary
Qualification
Required
Proficiency in Microsoft Office Suite and familiarity with scheduling tools
Ability to multitask and manage priorities in a fast-paced environment
Exceptional customer service skills and professional phone manner
Patience and listening skills to respond appropriately and interact positively with challenging customers
Accuracy and Attention to Detail
Strong interpersonal and communication skills
Strong organizational skills, including the ability to prioritize and coordinate multiple tasks
Preferred
Bachelor's degree preferred, but high school diploma accepted with some college or equivalent experience
Proven experience in administrative or receptionist roles, preferably in a corporate or facilities setting
Company
Javen Technologies, Inc.
Javen Technologies is a Bloomington based Software Services Company. We specialized in providing software development and IT staffing services.
Founded in 2003
201-500 employees
H1B Sponsorship
Javen Technologies, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (7)
2023 (19)
2022 (27)
2021 (28)
2020 (35)
Funding
Current Stage
Growth StageLeadership Team
Venkat Kota
CEO
Recent News
Business Journals
2022-10-28
Company data provided by crunchbase