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Medical Murray · 15 hours ago

Administrative Assistant, Production

Lake Zurich, IL

Full-time

Onsite

Entry Level

$24/hr - $36/hr

2+ years exp

Medical Murray is a privately owned medical device company specializing in the development, testing, and manufacturing of finished devices. They are seeking a Production Administrative Assistant to provide critical administrative and operational support for manufacturing operations, ensuring production activities are executed accurately and in compliance with quality system requirements.

Health CareManufacturingMedical DeviceProduct DesignProduct Research

Responsibilities

Support daily production operations by monitoring material availability and proactively communicating shortages to Production and Engineering teams

Track and maintain employee training records in the learning management system Provide material delivery and “water spider” support as needed to ensure uninterrupted production flow

Initiate, track, and manage Production-related Nonconformance Reports (NCRs), ensuring accuracy, follow-up, and completion prior to Quality review

Execute and track Production CAPA activities, ensuring actions are documented, completed on time, and advanced through closure

Perform Lot History Record (LHR) reviews to verify completeness and accuracy before submission to Quality

Review production time entries, assist with job closures, and confirm all documentation requirements are met

Identify, segregate, and escalate nonconforming products to Engineering or Quality as required

Support supervisors and specialists with training certifications to ensure alignment with current document revisions

Initiate and conduct employee training and retraining on line clearance procedures

Serve as backup support for line clearance verification when assigned

Serve as a trained Label Receiver, ensuring proper label issuance, traceability, reconciliation, and disposal per label control procedures

Verify label accuracy prior to release to production

Assist with organization and control of fixtures, tooling, and production equipment

Scan, file, and maintain controlled Production documentation within SharePoint and other document repositories

Collect and compile production KPIs (Quality, Safety, Attendance, Productivity, Scrap) for review by Production Management

Participate in audits, investigations, root cause analyses, and continuous improvement initiatives

Maintain oversight of Production Preventive Maintenance schedules by verifying completion of required activities

Perform additional duties as needed to support manufacturing operations

Qualification

Production documentationQuality systemsERP systemsMicrosoft OfficeAnalytical skillsAttention to detailOrganizational skillsCommunication skillsCollaboration skills