Benton Soil & Water Conservation District · 1 week ago
Administrative Assistant
Foley, MN
Full-time
Onsite
New Grad, Entry LevelBenton Soil & Water Conservation District is seeking an Administrative Assistant to ensure the efficient day-to-day operations of the SWCD. The role involves providing clerical, organizational, and administrative support, including accounting and customer service tasks.
EducationEnvironmental ConsultingFinanceForestry
Responsibilities
Answer the telephone, transfer calls, and take messages for staff members
Greet incoming clients and guide to a technician or assist if possible
Manage and distribute incoming/outgoing mail to include postage handling
Schedule the rental of equipment, having the proper agreement in place
Monitor and maintain office supplies, placing orders, and coordinating the maintenance of office equipment (printers, copiers, etc.)
Maintain District files according to the Records Retention Policy set by the SWCD board
Assist with Board meetings; agenda, take meeting minutes, and prepare and send out Board member packets
Prepare the SWCD newsletter
Assist with special projects, event planning, and supporting other staff members as needed
Maintain bookkeeping system, bank accounts, cost-share journals, and program journals
Reconcile accounts at the month end
Work with district manager on year-end close out procedures and preparation for the auditor and prepare items for the financial audit as requested by the auditor
Process supervisor quarterly per diem and expense claims
Prepare invoices, manage accounts receivables and accounts payables
Create necessary spreadsheets for the year to help with the reconciliation of grants and time
Stay up to date on new accounting procedures and requirements
Collaborate with SWCD, BWSR staff and other professionals on available accounting procedures and state requirements
Attend training as necessary
Responsible for the administration of the District Tree Program, order and inventory control
Create spreadsheets for the Tree Program for the year
Set new prices for the tree year by collaborating with the District Manager
Develop tree order form and coordinate mailing it out to public
Maintain tree orders as they come in
Coordinate tree pick up schedule, send out post cards to public, coordinate staff scheduling for sorting, bundling, pick up and clean up
Follow up after tree week with unpaid tree bills, tree planter bar returns and other tree program items
Other duties as assigned
Qualification
Required
A two-year degree in accounting or related field
A combination of relevant experience may be substituted for the educational requirement
A vehicle and a valid Minnesota Driver's License as personal vehicles may be used to complete job duties
Experience or demonstrated aptitude with QuickBooks ®, Microsoft Word ®, Microsoft Excel ® and Outlook ® are required
Company
Benton Soil & Water Conservation District
Benton Soil & Water Conservation District is an environmental consulting firm that offers technical and financial services for preservation.
Founded in 1956
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase