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AIFS · 1 day ago

Internship Programs Assistant

American Institute for Foreign Study Inc - Stamford, CT 06905

Internship

Hybrid

Intern

$23/hr - $23/hr

1+ years exp

AIFS is a well-established international education provider that partners with over 500 colleges and universities worldwide to expand access to education abroad. The Internship Programs Assistant will support the Internship Programs Team with application processing, database management, visa and immigration documentation, and inter communications.

EducationHigher EducationProfessional Services

Culture & Values

Responsibilities

Audit and review submitted application materials for completeness and accuracy

Approve documents within internal portals

Communicate with applicants regarding missing materials or required corrections

Collaborate with team members and managers to resolve application or process issues

Learn, document, and support visa and entry procedures for all program locations, with particular focus on: Australia, Berlin, France, Lisbon, Prague, Spain, and the UK

Review and quality-check visa documentation; follow up with applicants as needed

Upload documentation to appropriate government or internal portals

Send next-step emails related to visa processing and submission

Track potential issues, expedited needs, or government delays impacting applications

Participate in team meetings and collaborate to ensure timely submission and documentation of materials

Assist with enrolling interns in CISI insurance

Send finalized flight itineraries to enrolled interns

Draft and send intern communications, including:

Welcome call follow-ups

Pre-departure invitations

Course-related updates

Support housing reporting as needed

Assist with creating and updating presentations, documents, and portal content

Work closely with the Internship Program Manager to prioritize tasks and projects

Take on special projects and additional responsibilities as needed

Qualification

Microsoft OfficeDatabase managementCanvaCommunication skillsAttention to detail

Required

Strong written and verbal communication skills

Ability to manage multiple projects and deadlines in a fast-paced environment

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Microsoft online tools (Teams, SharePoint, OneDrive)

Proficiency in Canva

At least 1 year of experience in a professional work environment

Prior marketing or sales experience is a plus

Preferred

Experience living, interning, or studying abroad, especially in one of AIFS Abroad's program destinations

Experience working with databases

Strong attention to detail and an eye for efficiency improvements

Company

AIFS

Founded in 1964, the American Institute For Foreign Study (AIFS) is one of the oldest and most respected cultural exchange organizations in the world.

Founded in 1964

Stamford, Connecticut, USA

201-500 employees