Apolis ยท 4 days ago
Office Assistant
Los Angeles, CA
Full-time
Onsite
New Grad, Entry Level
$22.73/hr - $22.73/hrApolis is seeking an Office Assistant to support office operations and productivity. The role involves performing varied support services, assisting with correspondence and reports, managing data, and maintaining office supplies and records.
ConsultingEnterprise ApplicationsEnterprise Resource Planning (ERP)Information TechnologyIT InfrastructureIT ManagementMobileSoftwareWeb Hosting
Responsibilities
Performs varied support services requiring proficiency in general office and organizational skills and knowledge of department operations. Supports an administrator, faculty, and/or staff by contributing to office operations and productivity
Assists in preparing and processing correspondence, reports, course materials and/or other documents. Types or word processes forms and documents of varying length and content
Enters and retrieves electronic data. Processes printed documents
Totals, verifies, and posts financial information. Prepares and issues bills, statements, receipts, checks and other related documents
Receives visitors and ascertains pertinent information. Answers telephones and provides information or refers calls. Takes and delivers messages. Schedules appointments and maintains calendar(s)
Maintains unit files, logs and other records. Enters data into electronic files, databases, and/or spreadsheets, as needed
Processes incoming and outgoing mail and packages. Sends and distributes fax messages
Monitors inventory and orders unit supplies. Maintains adequate stock of supplies. Assists in receiving, storing, and distributing supplies
Runs errands for unit
Operates and assists others in operating a variety of office machines, such as: typewriter, computer, printer, calculator, photocopier, fax machine, telephone, switchboard, postage meter, scales, etc. Performs minor maintenance (e.g., replaces ribbons and toner, and troubleshoots minor problems)
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time
Qualification
Required
Proficiency in general office and organizational skills
Knowledge of department operations
Ability to assist in preparing and processing correspondence, reports, course materials and/or other documents
Typing or word processing skills for forms and documents of varying length and content
Ability to enter and retrieve electronic data
Experience in processing printed documents
Ability to total, verify, and post financial information
Experience in preparing and issuing bills, statements, receipts, checks and other related documents
Ability to receive visitors and ascertain pertinent information
Telephone answering skills and ability to provide information or refer calls
Ability to take and deliver messages
Experience in scheduling appointments and maintaining calendar(s)
Ability to maintain unit files, logs and other records
Experience in entering data into electronic files, databases, and/or spreadsheets
Ability to process incoming and outgoing mail and packages
Experience in sending and distributing fax messages
Ability to monitor inventory and order unit supplies
Experience in maintaining adequate stock of supplies
Ability to assist in receiving, storing, and distributing supplies
Ability to run errands for unit
Experience in operating a variety of office machines, such as typewriter, computer, printer, calculator, photocopier, fax machine, telephone, switchboard, postage meter, scales
Ability to perform minor maintenance on office machines
Company
Apolis
Apolis is a IT consultancy that offers provides ERP solutions, hosting, assessment, web and mobile, IT staffing and IT workforce solutions.
Founded in 1996
501-1000 employees
H1B Sponsorship
Apolis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (15)
2022 (15)
2021 (12)
2020 (122)
Funding
Current Stage
Late StageLeadership Team
Amar Shokeen
President/ CEO
Rita Shokeen
COO
Company data provided by crunchbase