Inside Higher Ed · 1 week ago
Senior Administrative Assistant III
Joliet, IL
Full-time
Onsite
Mid, Senior Level
$23.61/hr - $25.03/hr
3+ years expInside Higher Ed is seeking a Senior Administrative Assistant III to provide high-level administrative support to the Executive Director of Strategic Engagement. This role involves coordinating external community engagement efforts, managing sensitive information, and ensuring operational efficiencies within the department.
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Responsibilities
Provide direct administrative support to the Executive Director of Strategic Engagement
Perform office management duties ensuring the operational efficiencies for the Executive Director of Strategic Engagement’s needs, handle matters expeditiously and proactively. Serve as liaison between the Communications and External Relations office and internal departments and external constituencies; effectively maintains credibility, trust, and support with executive-level management staff
Coordinate institutional external events; collaborate with state and federal legislator staff and key community partners to plan and execute events while instructing college staff on needs and expectations
Support construction and coordination of editorial materials including but not limited to the college’s biweekly employee newsletter, biannual college magazine, and media reports for the President’s Office and Board of Trustees
Coordinate key institutional events; maintain records and project lists/databases. Update and maintain community and legislative mailing lists and related
Assist with maintaining and updating social media content on the college’s social media presences, update office website and portal pages. Monitor and maintain external electronic signs on Main Campus
Receive and direct visitors while assessing the relative importance of each, handle phone calls, take and relay messages, provide requested information, prioritize, and distribute mail; review and act upon correspondence and items requiring approval from the Executive Director
Maintain a high level of confidentiality of information originating from or directed to the executive director office related to records, personnel and organizational issues
In conjunction with the Executive Director and JJC legal team, support the biennial Consolidated Election activities related to the Board of Trustees
Communicate, coordinate, and document activities related to the Board of Trustees J.D. Ross Extraordinary Service Award committee, as well as coordinate internal and external components of the award process and outreach
Prepare and type correspondence, documents, internal and external reports, and handle confidential materials
Monitor departmental budget. Prepare and maintain records; process direct pay vouchers, invoices, purchase requisitions, travel requests and reimbursement, budget adjustments and transfers, credit card payments, work orders and service arrangements, and related
Coordinate, record, transcribe, and distribute materials related to various meetings as assigned
Participate in the goals and objectives of the department and the college
Perform other related duties as assigned
Qualification
Required
Associate's Degree
Three (3) years of related experience
Strong computer skills and a thorough knowledge of several software applications including Microsoft Office Suite for Windows
Ability to perform multiple tasks simultaneously
Attentiveness to detail, excellent organizational skills, and initiative
Effective verbal and written communication skills, and ability and willingness to work cooperatively with a diverse population
Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence
Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor, and well-being, innovation, and quality
Preferred
Bachelor's Degree, preferably in Communications, Marketing, English, or closely related discipline
Five (5) years of related experience
Experience working in a marketing or communications office
Familiarity with social media
English and Spanish verbal and written communication proficiency
Demonstrated multicultural competence
Benefits
Click on the link for information about JJC's Benefits: Technical Office Support Staff Council (TOSSC)-AFT Local 604
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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