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Inside Higher Ed · 3 days ago

President's Office Assistant

Arnold, MD

Full-time

Hybrid

Entry, Mid Level

$47K/yr - $59K/yr

2+ years exp

Inside Higher Ed is seeking a President's Office Assistant to provide administrative and office support to the President’s Office and its reporting offices. The role involves managing calendars, organizing documents, maintaining office supplies, and assisting in the planning of events and programs.

Digital MediaEducationHigher EducationJournalismRecruiting

No H1B

Responsibilities

Manage calendars for the Chief Diversity, Equity, and Inclusion Officer (CDEIO), Chief Compliance and Fair Practices Officer (CCFPO), and General and Associate Counsel, including scheduling appointments, preparing and distributing materials, and arranging travel, transportation, and lodging as needed

Provide administrative support to the President’s Office and reporting offices, including composing, editing, and formatting correspondence, reports, and other official documents, as well as coordinating meetings and events

Serve as back-up support to the Executive Assistant to the President by answering and directing phone calls, greeting and assisting visitors, and maintaining a professional and welcoming office environment

Organize and maintain filing systems for the President’s Office and the Board of Trustees, including recommending documents for archiving and completing annual archiving in accordance with records management protocols

Maintain office supplies and monitor inventory levels for the President’s Office, the Board of Trustees, and reporting offices to support smooth and uninterrupted operations. Track and maintain an up-to-date list of institutional memberships and monitor associated expenses for the Office of the President and the Board of Trustees

Create purchase requisitions and process invoice payments for the President’s Office, the Board of Trustees, and reporting offices. Track expenses, maintain budget account records, monitor spending, prepare monthly financial reports, and submit invoices and payments in a timely manner

Assist in the planning, coordination, and execution of special events, trainings, and programs organized by the President’s Office, the Board of Trustees, and reporting offices, including logistics coordination, room reservations, catering arrangements, materials preparation, and on-site support

Support web content management and maintenance for the College’s policy Internet pages and internal Intranet pages. Contribute to the development and ongoing maintenance of a campuswide compliance tracking system

Qualification

Administrative supportCalendar managementEvent coordinationWeb content managementBudget trackingCustomer serviceCommunication skillsOrganizational skills