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Aston Carter · 13 hours ago

Accounting Coordinator

Minneapolis, MN

Contract

Hybrid

Mid Level

$28.84/hr - $38.46/hr

3+ years exp

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. The Accounting Coordinator role primarily involves providing accounting support with an emphasis on processing accounts payables and receivables, managing billing activities, and maintaining accurate financial records, while also assisting with human resources support duties.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Process accounts payables and accounts receivable, including invoice entry, payment tracking, and vendor communication

Perform billing activities such as preparing customer invoices, reconciling payments, monitoring outstanding balances, and collecting overdue accounts receivables

Prepare, review, and distribute statements, ensuring accuracy, completeness, and alignment with contractual terms

Investigate and resolve fee discrepancies, including corrections, adjustments, and address root causes to prevent recurring issues

Participate in month-end, quarter-end, and year-end close processes, including reconciliations and audits

Contribute to the implementation and enhancement of billing systems, processes, and controls to improve accuracy, efficiency, and scalability

Support monthly, quarterly, and year-end financial reporting by gathering data, preparing summaries, and assisting with reconciliations

Maintain accurate financial records in accounting software and internal databases

Coordinate with external accountants for audits, tax filings, and year-end processes

Work with external accountant, company president, and CFO to provide necessary documentation for annual valuations

Maintain and update Deltek Ajera codes and data

Assist with employee onboarding including paperwork, system setup, and orientation scheduling

Maintain employee records ensuring confidentiality and compliance with company policies

Assist with HR compliance tasks such as policy updates and training

Act as a liaison between PEO and the company by assisting employees navigate benefits programs

Support payroll preparation by collecting timesheets, verifying hours, and updating employee information

Draft and post job descriptions, screen candidates, schedule interviews, and support the recruitment process

Attend job fairs and on-site training events

Manage labor posters subscriptions, ensuring electronic and physical posters are compliant for all locations

Qualification

Full cycle accountingERP software proficiencyReconciliation skillsMicrosoft ExcelAccounts payableAccounts receivableGeneral ledgerEmployee onboardingHR compliance