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NMSU Conference Services · 17 hours ago

Administrative Assistant Special Executive

Las Cruces, NM

Full-time

Onsite

Entry, Mid Level

2+ years exp

New Mexico State University is a comprehensive research university dedicated to teaching, research public service and outreach. The Administrative Assistant Special Executive position provides high-level administrative support within the Office of the Vice President for Research, assisting in coordinating various operational activities and managing executive communications.

Hospitality

Responsibilities

This position provides high level administrative and operational support within the Office of the Vice President for Research, Creativity, and Economic Development (RCED)

The role supports day to day office functions and assists in coordinating administrative, financial, and operational activities in alignment with University policies and procedures

Responsibilities include assisting with the development and implementation of internal processes, preparing correspondence and reports, and supporting communication with internal and external stakeholders

The position may represent RCED at meetings and serve on University committees as assigned

As Executive Administrative Assistant to the Vice President for Research, this role is responsible for complex calendar management, meeting coordination, and scheduling to ensure efficient use of executive time

The position serves as a primary administrative point of contact, managing correspondence, screening communications, and prioritizing requests to ensure timely and appropriate responses

The role supports executive decision making by gathering and organizing information, preparing briefing materials, maintaining records, and distributing relevant documentation

This position also assists with coordination of research and administrative projects by tracking timelines, supporting communication among stakeholders, and ensuring deliverables are met in accordance with established schedules and guidelines