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Massachusetts College of Pharmacy and Health Sciences · 2 days ago

Administrative and Clinical Placement Assistant

Worcester, MA

Full-time

Hybrid

Entry Level

$27.80/hr - $30.88/hr

2+ years exp

Massachusetts College of Pharmacy and Health Sciences is seeking an Administrative and Clinical Placement Assistant to support the School of Nursing graduate program. The role involves providing administrative support and assisting with clinical placements, ensuring compliance and onboarding processes for students and faculty.

Higher Education

No H1B

Responsibilities

Work collaboratively with the Associate Deans, Program Directors and faculty to contribute, sustain and enhance an inclusive working and positive learning environment

Prepare typed reports, memorandums, meeting agenda and minutes

Arrange and coordinate graduate program events and residencies

Assist and coordinate with School of Nursing events: Orientation, Pinning and Awards, Sigma Theta Tau Induction

Prepare itineraries and assist with coordination of faculty/staff candidate interviews if requested

Manage supply orders for graduate faculty and staff

Generate and track purchase orders

Process invoices for payment; track School of Nursing expenditures in collaboration with the Associate Dean for Graduate Programs

Assist with office mailings

Serve as liaison to the Office of the Registrar

Generates contracts for adjunct faculty and guest speakers

Serve as Administrative Assistant for the Graduate Academic Standing Committee

Serve as Administrative Assistant on Shared Governance Committees

Collect data and generate reports as needed for accreditation and School of Nursing program evaluations

Maintain records in accordance with accreditation standards on secure drive

Additional responsibilities may be assigned by supervisor

Assists with clinical clearance, compliance and onboarding of graduate students to clinical placement sites

Coordinates onboarding of clinical preceptors

Facilitates adjunct faculty onboarding in collaboration with the Associate Deans, Program Directors and course faculty

Prepares reports as requested related to School of Nursing clinical placements

Develops and maintains clinical tracking databases

Maintains clinical adjunct faculty documentation per accreditation standards

Develops and maintains support materials for students and faculty using online clinical database

Corresponds with faculty, students and clinical partners regarding clinical experiences

Collects and maintains student clinical evaluations, site evaluations, clinical faculty evaluations, as appropriate

Participate in accreditation site visits, audits, and program reviews as needed

Additional responsibilities may be assigned by supervisor

Qualification

MS WORDExcelPowerPointOutlookOrganizational skillsCommunication skillsInterpersonal skillsCustomer service experienceConfidentialityFast-paced environmentIndependent work

Required

A minimum of a high school diploma and two years of experience in an administrative support position in a professional setting

Proficiency in the use of computers including MS WORD, Excel, PowerPoint and Outlook

Excellent organizational and communication skills

Strong interpersonal skills

Ability to maintain confidentiality and ensure accuracy of work

Ability to work in a fast-paced environment, set priorities and meet deadlines

Must be able to work independently and effectively interact with a wide array of parties at all levels (students, faculty, administration/staff, alumni, and external constituents, including healthcare industry professionals)