COUNTY OF LEHIGH · 1 week ago
Secretary I - District Attorney's Office
Allentown, PA
Full-time
Onsite
Mid Level
$19.41/hr - $19.41/hr
3+ years expCOUNTY OF LEHIGH is seeking a Secretary I for the District Attorney's Office, responsible for providing secretarial support services. The role involves managing correspondence, scheduling appointments, and assisting with clerical tasks to facilitate the work of the supported individuals.
FashionSportsWeb Design
Responsibilities
Receives and reviews incoming mail; determines nature of material and procedural action required; identifies subject and relationship to current and/or historical activities; may assemble available records, correspondence or other information and attaches for others' use; refers materials to appropriate individuals, both within and outside of office; greets visitors and callers; determines nature of business; explains information, approvals, processes and other procedural elements needed for action; insures understanding and accomplishment of same prior to referral for action; refers others to more appropriate office or individual for assistance
Schedules appointments and meetings for supervisor and other assigned staff on a daily basis; places telephone calls for supervisor to secure and provide information on his or her behalf; schedules conferences, coordinating participants' schedules; secures meeting room; notifies all parties of date, time, place and topic; makes arrangements for any needed equipment or other support; may prepare summaries of background information for use in such conferences
Types correspondence, memoranda, reports, opinions, petitions, agreements, contracts, reports and similar narrative and statistical material from recorded dictation, stenographic or other notes, handwritten drafts or other source material; proofreads such work and corrects typographical errors; may take stenographic or other notes of dictated correspondence, documents and other items; composes routine correspondence such as cover letters, responses to invitations and referrals; establishes and maintains office files of such materials for staff use; processes paperwork for official filing and distribution to offices and individuals both within and outside of the County or the Court
May oversee work of other office clerical staff
Performs related work as required
Qualification
Required
Thorough knowledge of clerical procedural and processing requirements governing records keeping, documentation and similar office functions in administrative, governmental, judicial or similar offices
Thorough knowledge of English usage, grammar, spelling and punctuation as used in clerical-processing assignments in governmental or judicial offices
Basic knowledge of the organizational and functional relationships within the County, the Court and related organizations
Skill in gathering information from and explaining procedural and/or processing requirements to visitors, callers, clients, members of the public and representatives from other offices, both within and outside of the County or the Court
Skill in organizing workload, establishing priorities and completing clerical-processing requirements
Skill in operating typewriting, word-processing, copying and other office equipment, as required by work assignment
Ability to use word-processing, spreadsheet, database, graphics and/or similar computer programs, when required by work assignment
Ability to take accurate notes of discussions and dictated material in order to produce draft and/or final correspondence, documents and other items, when required by work assignment
Ability to establish and maintain effective working relationships with associates, callers, visitors, clients, representatives of other offices and members of the public
Education equivalent to completion of the twelfth school grade
Three to four years clerical experience in an administrative, professional, governmental or judicial setting, one year which shall have been at the full performance level
Or any equivalent combination of acceptable training and experience which has provided the knowledge, skills and abilities cited above
Company
COUNTY OF LEHIGH
Lehigh County government provides services to its more than 300,000 residents in Lehigh Valley, Pa.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase