Apply on Employer Site

LAMMICO · 15 hours ago

Administrative Assistant Finance

Metairie, LA

Full-time

Onsite

Entry Level

$48K/yr - $54K/yr

2+ years exp

Lammico is seeking an Administrative Assistant Finance to provide administrative support to the VP of Finance & Controller and assist the Finance Department. The role includes a variety of clerical duties, customer service, and preparation of business correspondence and reports.

Health InsuranceInsuranceMedical

Comp. & Benefits

Responsibilities

Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO’s mission and vision in daily operations

Meets assigned target dates and objectives; helps ensure that departmental quality, service, and productivity standards are met

Providing excellent customer service to both internal and external customers

Prepares business correspondence, memorandums, forms, and various reports

Courteously handles incoming telephone calls, mail, and sets up department meetings and lunches as directed by VP of Finance & Controller and VP of Information Technology

Assist VP of Finance & Controller with the preparation and organization of Board and Committee Meetings, including updating of information packet in Diligent Board Books for the Investment and Budget Committee meetings

Circulate minutes for approval to Board and Committee members

Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller

Performs bank transfers, monitors and reports bank balances daily

Serves as an Administrator for the banking platform and is responsible for ensuring that roles and responsibilities are up to date

Works cooperatively with the bank personnel on any banking related issues

Maintains check books in Excel for all companies daily

Input and maintain the logging and collection of letters of credit for reinsurance. Sets up and maintains accounting files in electronic document retention software

Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary

Prints all operating checks and obtains second signature approval, if needed

Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely

Processes and notifies the department of updates to Finance Department Accounting Manual

Aids and assists with requests from independent auditors, as needed

Assists in preparation of the necessary letters to be included in the mailing of Annual and Quarterly Statements to State Insurance Commissioner

Brings all filings to be mailed by certified mail to the post office

Serves as a backup for remote deposit

Primary backup with the mailing of invoices

Assists in the dividend payment process

Assists Senior Accounting staff with special projects

Other responsibilities and special projects as assigned

Qualification

General accounting experienceMicrosoft Office proficiencyInsurance industry experienceCommunication skillsTeam orientationCustomer focusOrganizational skillsTime managementConfidentiality handling