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Point Blank Enterprises, Inc. · 16 hours ago

Contracts Manager, Commercial Business

Pompano Beach, FL

Full-time

Hybrid

Mid Level

3+ years exp

Point Blank Enterprises, Inc. is seeking a Contracts Manager to oversee the administration and management of contracts from award through closeout. The role involves ensuring compliance with federal, state, and customer requirements while preparing bids and managing contract negotiations.

AerospaceManufacturing

No H1B

U.S. Citizen Only

Responsibilities

Administer and manage contracts from award through closeout, ensuring compliance with federal, state, and customer requirements

Maintain detailed records of contract terms, modifications, deliverables, and reporting obligations

Prepare and submit required reports, including NASPO ValuePoint reporting and other state-mandated contract reports

Support contract negotiations, amendments, and renewals in coordination with internal stakeholders

Prepare bids, process specifications, test and progress reports, and other exhibits as required for RFP responses

Work closely with sales teams and external distributors to ensure comprehensive and competitive bid submissions

Receive daily bid opportunities and Requests for Proposals (RFPs), review the requirements, and distribute to the appropriate sales representatives

Discuss and evaluate the ability to participate in suitable bidding opportunities

Perform advanced analysis and reporting using Microsoft Excel to track financial performance, compliance metrics, and deliverable schedules

Review contracts for potential disputes and financial risks, analyzing contract clauses, stipulations, obligations, and liabilities

Ensure adherence to FAR, DFARS, and state procurement regulations applicable to body armor and personal protection contracts

Recommend and draft contract provisions and amendments in collaboration with legal teams

Review supplier contract terms and conditions and ensure alignment with internal policies and legal requirements

Ensure compliance with legal requirements, policies, and government regulations throughout the contract lifecycle

Coordinate, organize, and administer all phases of contract management, ensuring accuracy and timeliness of deliverables

Maintain an updated contracts repository with original agreements, amendments, and related documentation

Assist in preparing cost and pricing data for bids, proposals, and contract modifications

Maintain updated price lists for every active contract and revise pricing annually based on contractual requirements

Process special price requests and issue manual quotes as needed to meet client demands

Evaluate insurance requirements for contracts and company events, and request/provide Certificates of Insurance as required

Perform monthly and quarterly usage reporting for each contract, ensuring all deadlines are met and usage fee payments are issued

Generate detailed reports using Excel and other reporting tools for internal teams and external clients

Collaborate with team members to collect and analyze data, providing insights into contract performance and compliance

Provide training and guidance to internal teams on contract terms, reporting requirements, and compliance obligations

Facilitate contract-related meetings, ensuring that all stakeholders are informed of contract status and updates

Prepare and disseminate contract status updates to appropriate employees, helping to streamline communication across departments

Other duties as assigned

Qualification

Contract AdministrationFAR/DFARS KnowledgeAdvanced Excel ProficiencyNASPO ValuePoint KnowledgeVBA & Macros ExperienceLanguage ProficiencyContract ComplianceFinancial ReconciliationBid PreparationOrganizational SkillsCommunication SkillsDetail-orientedTeam CollaborationNegotiation Skills

Required

Bachelor's degree in Business Administration, Contracts Management, or related field (or equivalent experience)

3–5 years of contract administration experience with a federal contractor; experience in body armor, defense, or personal protection gear industry preferred

Strong knowledge of state procurement processes, contract compliance, and NASPO ValuePoint contract administration

Proficiency in contract reporting, compliance tracking, and financial reconciliation

Knowledge of FAR/DFARS and government contracting requirements

Advanced proficiency with Excel (including Data, Power Query, Tables & Formatting, Conditional Formatting, Advanced Charting, Pivot Tables & Pivot Reporting)

Experience with VBA & Macros, Data Tables, Simulations, and Solver

Excellent organizational skills with the ability to manage multiple contracts and deadlines simultaneously

Strong written and verbal communication skills for interaction with internal stakeholders and government agencies

Detail-oriented with the ability to analyze data and identify trends or issues

Legal Requirement: Must be a U.S. person (U.S. citizen or lawful permanent resident) to comply with federal contracting regulations. Must be a US person as defined by ITAR

Language Proficiency: All candidates must be fluent in English, with the ability to speak, read, and write at a professional level