ICONMA · 4 days ago
Project Manager - III*
Foster City, CA
Full-time
Onsite
Mid, Senior Level
6+ years expICONMA is a biopharmaceutical company seeking a Project Manager - III for their Foster City, CA location. The role involves managing financial and contracting operations, overseeing venue review processes for speaker programs, and collaborating with various teams to ensure compliance across operational workflows.
Staffing & Recruiting
Responsibilities
Financial & Contracting Operations
Manage CE Ops financial processes, including:
Monthly accruals (2nd and 3rd month of each quarter)
CE Ops monthly finance reporting
Tracking vendor invoices and purchase order (PO) status
Speaker Program & Venue Review Operations
Manage the end-to-end Venue Review process for Speaker Programs, including:
Reviewing and triaging new venue submissions via Smartsheet
Applying compliance and business rule criteria
Updating the Approved and Do-Not-Use venue lists
Requesting updates in Centris and informing IQVIA of changes
Utilize pre-defined communication templates to send venue approval/denial notifications to field teams
Partner with Compliance to maintain business rule alignment
Recommend improvements to streamline venue review workflows
Advisory Board & Consulting Operations Support
Support HCP contracting workflows (process management and contract execution steps)
Manage advisory board financial reporting and accrual email submissions to FP&A
Maintain trackers for Advisory Board and Consulting engagement financials
Serve as a liaison between CE Ops, Contracts, Procurement, IT Security, FP&A, and extended commercial operations teams
Collaborate with IT Security to obtain up-to-date ITSAs for vendors
Communicate with IQVIA for program updates (venue changes, data sharing requirements, etc.)
Ensure compliance across all CE Ops operational workflows
Qualification
Required
CPAF (contract and work order submissions)
SAP ERP (invoice approvals, PO tracking)
Smartsheet (venue submission workflow)
Centris (speaker program venue management)
SPARC (manual PO closure)
SharePoint (budget trackers, ITSAs, operations documents)
6+ years project or program management experience, preferably in commercial operations, medical operations, or compliance-heavy environments
Strong experience with finance operations: POs, accruals, vendor management, contracting workflows
Ability to manage multiple concurrent workflows in a fast-paced, highly cross-functional environment
Exceptional attention to detail and documentation
Strong communication skills; ability to write clear, professional, compliance-ready communications
Proficiency in Smartsheet, SAP or similar ERP systems, and enterprise workflow tools
Background working in pharmaceutical/biotech organizations
Familiarity with speaker programs, HCP contracting, and compliance-driven processes
Experience with IQVIA-driven reporting or field engagement data
Understanding of data privacy/security assessment processes (PIAs, ITSAs)
Highly detail-oriented and process-driven
Strong problem-solving and decision-making skills
Comfortable navigating ambiguity while ensuring compliance
Ability to manage competing deadlines
Collaborative, reliable, and proactive communicator
Benefits
Health Benefits
Referral Program
Company
ICONMA
ICONMA: Your Partner in Global Staffing Solutions and Digital Transformation ICONMA is a globally recognized, Woman-Owned staff augmentation and technology consulting firm.
1001-5000 employees
H1B Sponsorship
ICONMA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (31)
2023 (26)
2022 (39)
2021 (37)
2020 (69)
Funding
Current Stage
Late StageLeadership Team
Claudine George
Founder and CEO of ICONMA, LLC
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