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Apogem Capital · 15 hours ago

Senior Administrative Assistant

New York, NY

Full-time

Hybrid

Senior Level, Lead/Staff

$59K/yr - $84K/yr

8+ years exp

Apogem Capital is a company focused on providing strategic support and administrative assistance within the Corporate Development and Strategy team. The Senior Administrative Assistant will manage multiple priorities, support leadership, and coordinate team activities while ensuring smooth operations and effective communication throughout the organization.

Financial Services

Responsibilities

Support team event planning and create team operating agenda, inclusive of weekly, monthly, quarterly rhythm

Coordinate across multiple teams’ calendars for seamless execution of team activities

Assist CD&S leaders with critical activities and ensure timely prioritization and execution

Effectively maintain and manage leaderships’ business calendars

Handle all aspects of administrative support for leadership and their teams in a timely and professional manner

Coordinate and schedule meetings, handle travel reservations, and organize conference/video calls, often involving multiple locations

Coordinate logistics for all meetings including IT, room set up, and catering as needed

Utilize Microsoft Office Suite to assist with presentations and reporting

Project manage smaller team initiatives, if needed

Lead development of logistics, agendas, and materials for business and team meetings (e.g., leadership team meetings, team meetings), ensuring alignment, clarity, and accuracy of materials

Prepare presentations and memos for various audiences, including senior leaders

Assist with written communications

Prepare/reconcile travel expenses

Review and process invoices and expense reports in a timely and accurate manner

Develop internal communications, on behalf of CD&S leaders, to ensure timely and relevant information-sharing

Draft talking points for key leader presentations, ensuring appropriate and cohesive messaging

Remain flexible if priorities change and maintain involvement in a wide variety of tasks based on business demands that arise

Own ad-hoc administrative tasks (e.g., compliance approvals, applause recognition reporting)

Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed

Qualification

Microsoft Office SuiteEvent planningCalendar managementTask managementWritten communicationInterpersonal skillsOrganizational skillsConfidentialityFlexibility

Required

Excellent organizational skills and attention to detail. Strong follow up skills

Strong interpersonal skills with a high level of professionalism

Excellent written and verbal communication skills

Ability to prioritize and multi-task

Possesses a sense of urgency

Prior task management experience

Ability to maintain confidentiality, good judgment and diplomacy

Proficient in Microsoft Office including Word, PowerPoint and Excel, including the ability to create professional communication and reports using Word. Ability to draft and format presentations in PowerPoint. Foundational Excel experience and skills to create charts, diagrams and tables of data

Minimum of 8 years of experience supporting senior level executives in a corporate environment